Graduate PA

Description

The role of the PA is to provide administrative support to the senior members of the practice, and teams and wider support teams as required. A resourceful and flexible approach is required. The person is to be able to work on their own initiative, be self-motivated and proactive. The position requires a high degree of flexibility, responsibility, discretion and confidentiality.

Manage diaries using initiative to make considered judgements when juggling multiple demands/changing prioritiesAct as the internal and external first point of contact for Senior Partners, gatekeeping as requiredEffectively and efficiently manage telephone calls, emails and other correspondence on behalf of the Senior Partners, diverting correspondence to other staff where appropriate and replying on behalf of or researching, preparing information and drafting replies on behalf of the studio heads/deputy studio headsAnticipate and initiate follow up correspondence after meetings and eventsCo-ordinate and attend weekly meetings agenda preparation follow up notes assist with follow up as required Effectively and efficiently manage meeting arrangements including room bookings, catering requirements, logistics, presentation set up and presentation materialProvide administrative support including management of expenses and filing, typing and editing documentsCo-ordinate complex travel arrangements for UK and international travel including passport and visa assistance as requiredUndertake research as requested/directed by the Senior Executive PartnerSuggest and implement new initiatives to support the development of the role as requiredMaintain open and effective working relationships with senior management and colleaguesRegular liaison with other departments to ensure housekeeping policy and general office standards are maintainedFlexibility and cover as requiredEnsure that all tasks/duties are carried out in accordance with procedures and standards as stated in the Administration GuideUndertake other ad hoc duties as required at the direction of the HoABe available as a point of contact for queries within and regarding the Administration teamUndertake general office administration duties as requiredContribute, or otherwise assist, as required

Qualities and skills required

Able to demonstrate proficiency in the responsibilities of the roleLegally able to work in the country in which the position is basedDemonstrated experience of complex diary and travel management

Ad ID: 5418260354