Administrator

Description

Strong administration skills, ability to use Excel with strong attention to detail. Your new role

My client is seeking a highly organised, proactive, and professional Office Administrator to support the smooth day to day running of their office. This is a key position responsible for reception duties, administrative support, document management, and maintaining efficient office operations. If you thrive in a busy environment, enjoy helping others, and take pride in keeping things running seamlessly, we would love to hear from you.

Open and prepare the reception area each morning.Maintain a clean, welcoming reception and shared office spaces.Answer and direct phone calls professionally, taking accurate messages.Greet and sign in visitors, following all security and H&S procedures.Manage visitor logs and ensure the reception process is followed.Handle all incoming and outgoing mail, sorting, logging, and distributing.Monitor and respond to general office email inboxes and respond to phone messagesOffice Operations

Liaise with building management for maintenance or repairs.Support wider office tasks and take on ad hoc administrative duties.Documentation & Data Management

Prepare, format, create, and proofread documents, reports, specifications, and presentations in line with QA procedures.Maintain and update databases and filing systems (physical and electronic).Complete accurate data entry and maintain records.Manage access and login details for project-specific software.Administrative Support

Draft, edit, and proofread correspondence and project documentation (including specifications, RFIs, DCS).Save and organise documents within relevant project folders and maintain filing systems and respond to urgent requests. Follow up with partners on outstanding project information.Planning & Organisation

Review the weekly schedule and prioritise tasks.Follow up on outstanding action items from meetings and ongoing projects.Prepare and distribute weekly reports and updates.Assist with weekly reporting requirements as needed.Maintain and update internal contact lists and databases.Prepare schedules and organisational tasks ahead of the upcoming week.Update project schedules as required

What you'll need to succeed

Excellent communication skills, verbal and writtenStrong technical skills, particularly Microsoft Office SuiteProfessional interpersonal skills, with the ability to work with a wide range of peopleProblem solving ability, using initiative to resolve issues quicklyAdaptability to shifting priorities and task demandsHigh attention to detail and accuracyDiscretion and confidentiality in handling sensitive informationCustomer service orientation, ensuring a positive experience for visitors and colleaguesExceptional organisation and time management, able to multitask and meet deadlines

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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Ad ID: 5417903852