Accounts Payable Clerk

Description

NES Fircroft are recruiting an Accounts Payable Clerk on an initial 12-month contract, with a possibility of long-term extension. Our client is a major Oil & Gas operator based in Norwich.

Overview:

Reporting to the Treasury and Accounts Payable Team Leader, this role is a core part of the Finance team that works closely with the wider Finance function in Norwich, including Cost Controllers and Joint Venture Accountants. The position also involves working with stakeholders across the wider business and external suppliers to support accurate invoice processing and timely resolution of queries.

The role is responsible for processing a high volume of invoices (in excess of 45,000 per year), ensuring accuracy, correct coding, and appropriate approval. The successful applicant will process invoices through an electronic approval system in line with agreed terms and internal controls, supporting timely payment & effective cost management.

This is a 12-month contract position based in Norwich, working hours are 37.5 hours a week, Monday to Friday.

Key Responsibilities Include: Process supplier invoices and credit notes in accordance with agreed terms, conditions & Internal financial controlsEnsure all invoices are processed accurately and efficiently through the electronic approval systemProcess invoices relating to goods received, including matching to purchase orders as well as complex service invoicesEnsure all supporting documentation is complete, attached and reviewed to support the audit and approval requirementsEnsure accurate coding of service invoices to the correct cost centres, working with cost controllers/budget holders where requiredTake ownership of high-value and large contract invoices, including meeting with key suppliers to build and maintain strong working relationshipsRespond to supplier queries promptly and professionally via telephone, email, or in person escalating issues where appropriateLiaise with the Procurement team where necessary to resolve invoice and supplier issuesWork closely with internal departments to ensure processes are followed and queries are minimisedComplete supplier statement reconciliations and investigate discrepancies and resolve outstanding items in a timely mannerParticipating in a daily rota with the Accounts Payable team to manage the shared Accounts mailbox, ensuring all emails are responded to and invoices are uploaded correctlyContribute to the continuous improvement of Accounts Payable processes, identifying opportunities to improve efficiency and reduce query volumesProvide cover and support for colleagues within the Accounts Payable team during period of high workload or absence.Key Skills / Experience Proven, in-depth knowledge of the Accounts Payable functionGood working knowledge of Microsoft Office, particularly ExcelExperience using SAP or a similar accounting system (desirable but not essential, as training will be provided)Strong written and verbal communication skills with the ability to build effective working relationshipsAbility to work independently using initiative, as well as collaboratively within a teamAbility to work effectively under pressure in a fast-paced environmentConfident and professional approach when dealing with supplier queries and callsStrong sense of ownership and responsibility when resolving issuesUnderstanding of cost centres and financial coding structuresAdaptable, flexible, and open to change within team processesExcellent attention to detail and accuracy

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.

Ad ID: 5418801172