Administrator/Receptionist

Description

Anderson Knight is delighted to be recruiting for an enthusiastic and hardworking Administrator/Receptionist for a legal firm in Edinburgh. The role is permanent and fully onsite 5 days a week.

Key Responsibilities

* Reception Duties:

Greet visitors and manage incoming calls professionally, ensuring accurate message taking and call transfers.

* Meeting & Room Coordination:

Book meeting rooms, arrange catering, and prepare IT or AV equipment as required.

* Mail & Deliveries:

Handle incoming and outgoing mail, including scanning, distribution, and franking.

* Office Facilities Support:

Act as the go-to contact for facilities-related matters. Report issues, liaise with contractors, and support general upkeep of office and meeting spaces.

* Administrative Tasks:

Assist with general office admin such as photocopying, scanning, printing, filing, archiving, and updating case or meeting files.

* Supplies & Procurement:

Monitor and replenish office and kitchen supplies; manage stationery orders and petty cash.

* Visitor & Access Control:

Maintain visitor logs, issue and track access passes, and follow security protocols.

* Travel & Logistics:

Arrange couriers, taxis, travel bookings, and accommodation for staff when required.

* Ad Hoc Support:

Provide additional support such as assisting with court running, hand deliveries, or supporting wider team tasks.

Key Relationships

* Internal staff across departments and seniority levels

* External visitors, vendors, and contractors

* Facilities, IT, and administrative teams across other locations

Person Specification

Essential Skills & Experience:

* Prior experience in a receptionist or admin support role within a professional office setting

* Strong knowledge of Microsoft 365 and general computer literacy

* Excellent communication and interpersonal skills

* Proactive, flexible, and able to work independently or as part of a team

* High attention to detail and ability to manage competing priorities effectively

Key Challenges

* Balancing a wide range of tasks with conflicting deadlines

* Adapting to different teams’ working styles and requirements

* Maintaining professionalism in a fast-paced environment

Submit your CV in confidence to be considered for this wonderful opportunity

Ad ID: 5417247007