Part Time Admin assistant

Description

Job Specification: Office Admin (part time)

Role Overview

The Office Manager will play a key role in ensuring the smooth day-to-day running of the office, providing administrative support across the team, assisting with project coordination, and contributing to marketing and event activities. This position requires strong organisational skills, attention to detail, and the ability to work proactively.

Key Responsibilities

Office Support

Maintain and update Health & Safety files on an annual basis. Ensure insurance documentation is reviewed and renewed in a timely manner. Answer and transfer incoming calls professionally. Monitor and manage the shared inbox, responding or escalating as appropriate. Liason with tech support company where required. Maintain and update the digital library and consultants list. Oversee office upkeep, ensuring a clean and professional working environment; encourage staff to recycle and maintain tidiness.

Team Support

Manage annual leave requests and maintain accurate records on the shared calendar. Process and submit monthly expenses. Renew and manage parking permits as required.

Project Support

Set up new projects and maintain accurate records. Conduct initial project research and statutory enquiries. Track planning applications and maintain up-to-date records. Update project spreadsheets monthly and maintain project forms. Ensure project emails are filed monthly and that both digital and physical files are maintained to a high standard.

Marketing Activities

Maintain and update company website pages and blogs using WordPress. Manage and update social media accounts to support business visibility and engagement.

Events Management

Organise and coordinate company events, including staff outings and the annual Christmas party.

Ad ID: 5417305468