Technical Administrator - Highways

Description

Job Title: Technical Administrator

Role Overview

The Technical Administrator provides essential administrative and technical support to the project team, ensuring the efficient coordination, documentation, and tracking of project activities. The role requires strong organisational skills, attention to detail, and the ability to manage multiple systems and data sources within a fast-paced environment.

Key Responsibilities

Maintain and update project spreadsheets, trackers, and databases to ensure accurate and up-to-date information is available at all timesManage and monitor interactive mail logs, ensuring timely responses and appropriate escalation where requiredPrepare, organise, and manage documentation in line with project and client requirements, including handling National Highways documentation and related compliance recordsSupport the Project Coordinator with day-to-day administrative and coordination tasksAssist with the submission and tracking of permits, including Temporary Traffic Regulation Orders (TTROs) and other road space applicationsLiaise with internal teams, local authorities, and external stakeholders to obtain required information and ensure smooth project deliveryMonitor deadlines and ensure key milestones and submissions are metEnsure document control processes are followed, including version control and audit trailsGenerate reports and summaries for project updates and stakeholder communicationIdentify and implement improvements to administrative processes and workflowsTechnical / Professional Requirements

Strong IT skills, including proficiency in Microsoft Office (particularly Excel for data management and reporting)Experience working with document management systems and shared platformsUnderstanding of highways or local authority processes (desirable)Knowledge of road space management and permitting systems, including TTROs (desirable but not essential)Ability to quickly learn new software systems and internal processesHigh level of accuracy and attention to detail when handling data and documentationSkills and Competencies

Excellent organisational and time management skillsStrong communication skills, both written and verbalAbility to prioritise workload and manage multiple tasks simultaneouslyProactive approach with the ability to use initiativeProblem-solving mindset with a focus on efficiencyAbility to work independently as well as collaboratively within a small teamAdaptability in a fast-paced and evolving project environmentExperience

Previous experience in an administrative or technical support roleExperience within highways, construction or local authority environments (preferred but not essential)Personal Attributes

Reliable, professional, and detail-orientedQuick learner with a positive attitudeComfortable working under pressure and to tight deadlinesTeam-oriented with a willingness to support colleaguesFlexible and adaptable to changing project needs Working hours are 8:30 AM to 4:30 PM (office based)

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Ad ID: 5418443316