FM Business Support Administrator

Description

Andy File Associates Limited is working as a Recruitment Business on behalf of our client for this 3-month fixed term contract position (Part time hours)

FM Business Support Administrator

Sheffield, S4

3 Month Fixed Term Contract

Hours: 9:00am 5:00pm, 4 days per week (ideally including Monday & Friday) - you can also work 8am - 4pm alternative week if you prefer

Salary: GBP25,138 pro rata

Start Date: Ideally 8th June

We are currently recruiting for an experienced and organised FM Business Support Administrator to join a busy Facilities Management team on a 3-month fixed term contract based in Sheffield, S4.

This is an excellent opportunity for a proactive administrator with strong organisational skills and previous costing/invoicing experience to support the smooth day-to-day running of the business.

Key Responsibilities:

Producing quotes, purchase orders and invoices Supporting the accounts function with supplier invoice inputting Managing correspondence, spreadsheets, databases and reports using Microsoft Office packages Collating and distributing subcontractor reports and documentation to clients Scheduling and updating PPM, periodic and inspection records Logging and raising work orders via CAFM systems Deploying jobs to technicians and updating systems with completed work details Processing timesheets and allocating technician hours to jobs Arranging travel and accommodation where required Maintaining accurate site records and documentation Supporting internal ISO processes and general administration duties Liaising with internal departments, subcontractors and clients Skills & Experience Required:

Previous administration experience within Facilities Management, Construction or a similar environment desirable Experience within a costing/invoicing or accounts support role essential Strong IT literacy including Microsoft Word, Excel, Outlook and PowerPoint Experience using CAFM systems such as Joblogic, Maximo, Easybuild or similar advantageous Excellent organisational skills with strong attention to detail Ability to prioritise workload and work to deadlines Strong communication and customer service skills Ability to work independently and use initiative Benefits

During the 3-month FTC:

Holiday entitlement of 33 days (including Bank Holidays), pro rata Long service accrual of 1 additional day per 5 years of service (up to a maximum of 5 days, pro rata for FTC period) If the role becomes permanent, the following benefits will be available:

Bupa Private Healthcare and Cash Plan (available after successful probation, with option to join the company healthcare scheme) Zurich Life Insurance Cover Ongoing training and development with core competency training in your field

Ad ID: 5418358942