Fleets and Stores Administrator

Description

Fleet and Store Administrator required in Westbury Your new company

Westbury based business

Your new role

Location: Westbury, WiltshireHours: 6:30am-3:30pm, Monday to Friday ( hour unpaid lunch)Are you highly organised, proactive and ready to take ownership of two essential operational functions? We're looking for a dedicated Fleet & Stores Coordinator to manage our vehicle fleet and oversee the smooth running of our stores department. This is a hands-on, varied role at the heart of our business, supporting colleagues, maintaining compliance and ensuring everything runs like clockwork.

You'll be responsible for coordinating all aspects of the fleet operations-keeping vehicles compliant, safe and available-while also managing the day to day running of the stores, ensuring equipment, tools and materials are well maintained, accurately recorded and readily accessible.This role suits someone who thrives on variety, enjoys problem solving and takes pride in maintaining high standards across both people-facing and practical tasks. Key Responsibilities Fleet ManagementCarry out weekly vehicle audits and follow up on outstanding actionsCoordinate repairs, servicing, MOTs and replacement vehiclesUndertake minor vehicle repairs to minimise downtimePurchase and manage vehicle equipment, ensuring items remain in dateMaintain fleet systems, including licence checks, driver records and compliance documentationManage insurance updates, MID records and grey fleet business cover checksOversee parking systems, penalty notices and Clean Air Zone administrationAdminister fuel cards, including ordering, replacements and spend monitoringClean and inspect vehicles for new starters and leaversEnsure road tax compliance and maintain vehicle availability schedulesProvide out of hours support for breakdowns and driver assistanceCoordinate LOLER inspections and specialist equipment maintenanceFit and remove tracking systems and manage tracker reportingAllocate vehicles and associated resourcesHandle accident reports, damage claims and repair coordinationLiaise with external suppliers for vehicle branding and artworkReview and update fleet-related policies Stores Management Open the office and stores each morningAct as the first point of contact for deliveries and collectionsManage ordering, receiving, storing, issuing and dispatching of stock, tools, PPE and uniformsCheck incoming goods against delivery notes and purchase ordersResolve delivery discrepancies with relevant managersMaintain accurate stock records and conduct regular stock auditsImplement stock control measures to prevent shortagesSupport budgeting and financial reportingIdentify cost effective alternative suppliersMaintain a safe, organised stores environment in line with health and safety standardsEnsure goods are stored correctly and equipment checks are completed and recordedKeep stores and goods in areas clean and tidyManage tool calibration schedules and associated documentationDeliver and collect tools/equipment requiring external repairCoordinate external bin and skip servicesConduct car park litter picking and magnet sweepsSalt the yard during cold weatherManage water bottle refill orders and deliveriesOrder staff kitchen and bathroom supplies

What you'll need to succeed

Strong organisational and multitasking abilitiesExcellent communication and problem solving skillsAbility to work independently and manage multiple prioritiesConfident using Microsoft Office (Word, Excel, Outlook) and able to learn new systemsValid UK driving licenceIf you're someone who enjoys responsibility, variety and keeping operations running smoothly, we'd love to hear from you. This is a role where your attention to detail and proactive approach will make a real impact every day.

What you'll get in return

Great team to work with.

Parking.Autonomy and key responsibility in this role.What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. INDHAF

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Ad ID: 5417607289