Finance & Management Assistant

Description

Job Title: Finance & Management Assistant

Location: Sutton Coldfield

Reporting to: Finance Manager / Operations Director

Job Purpose:

The Finance & Management Assistant will support the finance and operations functions through efficient financial administration, accurate data entry, and proactive management of records and client onboarding. This role plays a key part in maintaining the financial health and operational compliance of the organization across all areas of activity.

Key Responsibilities:

Credit Control Support: Chase overdue invoices in a professional manner. Maintain strong and positive client relationships. Invoice Processing & Record-Keeping: Request and process missing purchase invoices. Maintain accurate and up-to-date financial records. Client Onboarding: Register company details with new clients. Ensure all onboarding documentation and compliance requirements are met. Financial Administration & Bookkeeping: Assist with general bookkeeping tasks. Enter financial data accurately into accounting systems. Policy & Compliance: Review and update Terms and Conditions across all countries of operation. Ensure documents are legally compliant and up to date. Cost Monitoring & Analysis: Monitor and track recurring monthly costs (e.g., phones, cars, subscriptions). Identify and highlight changes or variances for review.

Skills & Qualifications:

Experience in a finance, bookkeeping, or administrative support role. Proficiency in financial software and Microsoft Office (Excel in particular). Strong attention to detail and organizational skills. Excellent communication and interpersonal abilities. Ability to manage multiple priorities and meet deadlines. Knowledge of accounting principles and financial regulations is an advantage.

Desirable Attributes:

Self-motivated with a proactive attitude. Integrity and discretion in handling confidential information. A collaborative team player with a can-do approach. Comfortable working across different jurisdictions or with international teams.

Ad ID: 5418838105