Executive Support Assistant

Description

Executive Support Assistant

Hybrid: 2 days in the office

Hackney E8

3 Months

ASAP Start

28.76 - 30.81 Per Hour (Umbrella)

20.21 - 22.86 Per Hour (PAYE

Are you a proactive administrative professional who thrives in a fast-paced environment? The London Borough of Hackney is looking for an Executive Support Assistant to provide high-level, confidential support to our senior leadership team.

The Role

As a vital member of the Executive Support Team, you will enable our Directors to deliver their strategic and operational objectives. This is more than just an administrative role; you will be the key interface between Directors and internal and external stakeholders, ensuring the smooth running of their daily operations.

Key Responsibilities Include:

Strategic Diary & Inbox Management: Proactively managing extensive diaries and correspondence to ensure time is used efficiently.Meeting Support: Attending high-level meetings to take accurate, concise notes and ensuring all actions are followed up.Collaborative Support: Working as part of a resilient team to share best practices and provide cover for colleagues.Problem Solving: Interpreting information requests and solving routine problems professionally and politely.Operational Assistance: Managing FOI requests, updating financial systems (CedAr), and maintaining critical records like Gifts & Hospitality logs.About You

We are looking for someone who can anticipate needs before they arise and remain calm under pressure.

You will bring:

Proven Experience: A background in providing high-level administrative or secretarial support to Chief Officers, Directors, or Senior Managers.Exceptional Communication: The ability to draft reports and liaise confidently with elected politicians, senior managers, and the public.Tech Savviness: Proficiency in Microsoft Office and Google Workspace (Gmail, Calendar, Sheets, etc.).Adaptability: The flexibility to work successfully in both remote and office environments while embracing change.Discretion: Experience handling highly sensitive and confidential information with professionalism.

Why Hackney?

This is an opportunity to work at the heart of a large, dynamic public sector organisation. You will play a crucial role in supporting the Council during times of crisis and emergency, contributing directly to the borough's success.

Please note due to the high volume of applications only successful/shortlisted candidates will be contacted

Commercial Services Trading Ltd is acting as an Employment Business in relation to this vacancy.

Ad ID: 5419087621