Estates Co-ordinator / Administrator

Description

Estates Co-ordinator / Administrator

Location: Dartford, Kent

Start Date: 13 July 2026

End Date: 30 November 2026 (Potential Extension Available)

Pay Rate: 13.00 per hour PAYE

Hours: 37.5 per week

Are you an organised and detail-oriented administrator looking to build your experience within a fast-paced healthcare environment?

We are recruiting for an Estates Co-ordinator /Administrator to support a busy healthcare facilities team in Dartford. This is a fantastic opportunity to join an essential service that helps maintain and support healthcare operations, ensuring processes, compliance, procurement and administration activities run smoothly and efficiently.

The Role

As an Estates Co-ordinator, you will provide vital administrative and operational support to the Estates team. This varied position combines procurement, compliance, payroll administration, reporting and general coordination duties, making it ideal for someone who enjoys a busy and dynamic workload.

Working Hours

The service operates between 07:00 and 19:00.

Shift patterns include and must be available for all:

07:00 - 15:00

09:00 - 17:00

11:00 - 19:00

Weekend shifts are 09:00 - 17:00.

The team structure includes:

2 positions working Monday to Friday1 position working Saturday and Sunday plus 3 weekdaysFlexibility is required to support operational needs.

Key Responsibilities

Procurement and Purchasing

Raise purchase orders using approved procurement systemsEnsure purchasing activities comply with company policy and delegated authority levelsProcess and receipt invoices accuratelyMaintain procurement records and documentation

Administrative Support

Provide day-to-day support to Estates Managers and operational teamsPrepare documents, reports and correspondenceMaintain filing systems and accurate recordsManage schedules and coordinate administrative activitiesHandle ad hoc administration tasks as required

Payroll Administration

Run monthly payroll files for approval and submissionEnsure payroll data is accurate and completed within deadlinesMaintain payroll records and supporting documentation

Compliance and Reporting

Maintain statutory and contractual compliance documentationSupport audits and governance activitiesProduce reports and performance informationAssist with management reviews and compliance monitoring

Systems and Data Management

Update information within CAFM and other Estates systemsMaintain accurate records and databasesSupport reporting and data analysis activities

Team Communication

Produce monthly team newslettersSupport the development of Toolbox Talks under management guidanceTake accurate minutes during meetings held in person or via Microsoft TeamsAct as a key point of contact for administrative queries

What We're Looking For

Essential Skills and Experience

Previous administration, coordinator or office support experienceExcellent organisational and time management skillsStrong attention to detailGood Microsoft Office skills including Word, Excel, Outlook and TeamsExcellent written and verbal communication skillsAbility to manage multiple priorities and deadlinesProfessional and proactive approach to work

Desirable Experience

Procurement or purchasing administrationPayroll administrationCAFM systems knowledgeFacilities management, estates, healthcare or NHS experienceCompliance and governance administration

Why Apply?

If you are a proactive administrator with excellent attention to detail and are looking for an opportunity within a healthcare setting, we would love to hear from you. Apply today.

Apply Today and Make a Difference!

Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention.

If you do not hear back after 5 working days, please assume that you have unfortunately been unsuccessful on this occasion.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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Ad ID: 5418602736