Project Coordinator

Description

Project Coordinator

Location: Portsmouth

Hours: Monday to Friday, 8:30am - 5:00pm

Working Pattern: Fully office-based initially

Hybrid Working: Up to 1 day working from home following successful completion of probation (subject to business needs)

Salary: £28,000 - £30,000 per annum

Recruitment Reason: Company expansion

Overview

Our client, a well-established and growing business based in Portsmouth, is currently seeking a Project Coordinator to join their team as part of continued expansion. This is an excellent opportunity for a highly organised, detail-oriented individual who enjoys coordinating across teams and supporting operational and sales activity within a fast-paced environment.

The role will be fully office-based during the initial probation period (approximately six months), with the potential to work from home one day per week thereafter, subject to performance and workload requirements.

Hybrid Working Parameters (Post‑Probation)

Working from home will be task‑dependent

The home working day will not be fixed each week

Home working days will not be adjacent to annual leave or holidays

All requests must align with business and operational needsThe Role

The Project Coordinator will play a key role in supporting projects from order through to completion, coordinating with internal teams, suppliers, and customers. The position also provides essential support to sales activity, including quotations, pricing checks, and internal administration.

Key Responsibilities

Order & Project Coordination

Processing sales orders, ensuring accuracy of product, cost, and order information

Raising and managing purchase orders with suppliers

Coordinating deliveries between suppliers and customers

Managing orders from initial entry through to invoicing and payment

Raising sales invoices for completed orders

Resolving supplier invoice and delivery queries

Maintaining accurate electronic records and filing documentation

Supporting colleagues with order processing during periods of absenceSales & Quotation Support

Assisting with the preparation of quotations and supporting documentation

Creating and maintaining quoting and pricing schedules

Checking quotations against agreed budgets and target pricing

Escalating any discrepancies to the relevant internal stakeholders

Supporting internal sales activity, including enquiry follow‑ups and customer liaison

Working cross‑functionally with other teams to support project schedules

Assisting with smaller quotes and internal sales tasks as required

Maintaining accurate and well‑organised project and supplier records

Attending monthly team meetings and training sessions (may include travel to another office on occasion)Customer & Internal Support

Handling incoming calls and directing them appropriately

Responding to customer queries in a timely and professional manner

Liaising with internal teams to ensure smooth project deliveryIssue & Quality Management

Identifying, raising, and managing issues related to orders or projects

Taking ownership of issues through to resolution

Understanding the impact of issues on project timeframes and costs

Ensuring all issues are tracked and resolved within agreed timeframesGeneral Duties

Ensuring safe working practices at all times

Undertaking additional reasonable duties as required

Remaining flexible and adaptable within a growing business environmentCandidate Profile

The successful candidate will demonstrate:

Strong organisational and coordination skills

Excellent attention to detail

Ability to work across multiple teams and priorities

Good working knowledge of Microsoft Excel

Experience using finance, ordering, or business systems (any system considered; not sector‑specific)

Strong communication and teamwork skills

A flexible approach, with the ability to meet deadlines and work under pressure

Good commercial awareness

A positive, proactive, and solution‑focused attitudeBenefits

23 days annual leave plus bank holidays

Pension scheme

Free on‑site parking

Structured onboarding and training

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. xjnqpsq

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website

Ad ID: 5418194711