Executive Assistant

Description

Executive Assistant Liverpool 30,000 – 40,000 DOE

Our client is a well–established and growing e–commerce business with a strong brand presence. Operating in a dynamic and fast–moving environment, the company is focused on continued growth and operational excellence.

We are seeking an organised, proactive and detail–oriented Executive Assistant to the Founder to provide high–level support and ensure the smooth day–to–day running of the office. This is a pivotal role within the business, combining executive–level support with office management, finance administration and operational coordination.

The successful candidate will act as a trusted right hand to the Founder, while also serving as a central point of contact for the wider team, helping the business operate efficiently as it continues to grow.

Executive Assistant responsibilities:

Provide comprehensive day–to–day support to the Founder

Manage complex diaries, meetings and appointments, ensuring priorities are effectively managed

Handle email correspondence and follow–ups

Arrange travel, accommodation and logistics for the Founder and wider team

Prepare presentations, documents and briefing materials

Take meeting notes and track actions

Oversee the smooth running of the office and maintain an organised, efficient working environment

Manage office supplies, equipment and supplier relationships

Liaise with landlords, building management and service providers

Coordinate office maintenance, IT support and facilities issues

Process and manage supplier invoices and expenses

Support basic bookkeeping, expense tracking and reconciliations

Liaise with external accountants and finance partners

Maintain accurate records of contracts, invoices and key documentation

Act as a key point of contact for internal administrative queries

Support onboarding and offboarding of team members

Assist with HR administration, including holiday tracking and document management

Coordinate internal meetings, events and off–sites

Provide general administrative and operational support as required

Assist with brand events, pop–ups and team activities

Identify and implement improvements to office processes and systems

Executive Assistant Skills:

Exceptionally organised with strong attention to detail

Proactive, adaptable and comfortable managing competing priorities

Excellent written and verbal communication skills

Confident using Google Workspace / Microsoft Office and basic finance systems

Professional, discreet and reliable

Positive, solution–focused attitude

What's on Offer:

Competitive salary

High–impact role within a growing founder–led business

Collaborative, fast–paced and supportive working environment

Opportunities for professional growth and development

Staff discounts

BH35317

Ad ID: 5417752631