Legal PA

Description

Anderson Knight are delighted to be recruiting for a Personal Assistant (PA) to support a busy team in a Glasgow law firm.

Key Responsibilities:

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Produce and format correspondence, reports, presentations, and other documents accurately using standard office software (e.g. Word, Excel, PowerPoint, PDF tools)

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Transcribe digital dictation and assist with the preparation and editing of complex or lengthy documents

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Open and close client files in line with firm procedures, including coordinating with compliance and finance teams as needed

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Manage diaries, coordinate meetings, book rooms, and arrange catering or technical support as required

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Monitor and manage email accounts, including those of absent team members, ensuring timely responses and filing

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Take minutes at team meetings and assist in following up on agreed actions

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Support billing processes by preparing invoices, tracking payments, and updating client fee portals

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Handle general administrative tasks such as filing, scanning, photocopying, and managing correspondence

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Liaise with clients and contacts in a professional manner, redirecting queries where appropriate

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Arrange travel and accommodation, prepare itineraries, and manage expense claims

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Maintain accurate contact records and assist with updating internal databases

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Support ad hoc tasks including event planning, training coordination, and team administration

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Collaborate with internal teams such as Finance, IT, Facilities, and Marketing to ensure seamless support

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Provide cover for other PAs and support teams across departments when required

Essential:

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Proven experience in a PA, executive assistant, or administrative support role

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Excellent organisational skills and attention to detail

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Ability to prioritise tasks and manage competing deadlines

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Strong communication and interpersonal skills

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Proficient in Microsoft Office and other standard business software

Desirable:

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Experience working in a legal, professional services, or corporate environment

Submit your CV to be considered for this opportunity

Ad ID: 5417247391