Project Support Officer

Description

Our client, an Aerospace and Defence supplier is looking for a Project Support Officer to join them on a contract basis.

Due to the nature of the role, applicants must be willing to undergo basic security checks and have a minimum of 5 year UK residency.

6 month initial contract.

Remote working with ad-hoc UK travel when required.

£65.14 p/h Umbrella, inside IR35.We are seeking an organised, proactive, and detail-oriented Project Support Officer & Planner to join our Digital Experience Portfolio team. This role provides vital support to the Portfolio Lead and works closely with six Project Managers and one Programme Manager to ensure effective planning, coordination, and reporting across the portfolio.

The ideal candidate will play a key role in portfolio planning, dependency tracking, reporting, and financial process support, helping to drive the successful delivery of our digital initiatives.

Key Responsibilities

Portfolio Planning & Delivery Support

Develop and maintain integrated portfolio-level plans across all projects and programmes.

Track and manage inter-project dependencies, escalating risks and issues where necessary.

Coordinate planning workshops and facilitate collaboration across the project teams.

Maintain centralised delivery timelines and ensure alignment across all delivery streams.Reporting & Analysis

Run regular and ad-hoc reports from SAP and other internal systems to support portfolio-level insights.

Develop and distribute status reports, dashboards, and performance summaries for internal stakeholders and governance forums.

Assist in portfolio governance by supporting preparation for steering groups, stage gates, and review meetings.Project & Financial Administration

Raise and track Purchase Requisitions (PRs) and liaise with procurement and finance as needed.

Monitor project budgets and financial commitments in coordination with PMs and the Programme Manager.

Ensure consistent use of tools, templates, and documentation standards across the portfolio.Stakeholder Engagement

Provide general support to the Portfolio Lead, including diary coordination, meeting logistics, and presentation preparation.

Act as a central coordination point between the Portfolio Lead, Project Managers, and Programme Manager.

Build strong working relationships with DIO (Delivery Integration Office) , finance, procurement, and technical delivery teams.

Skills & Experience Required

Essential

Proven experience in a Project Support, PMO, or Planner role.

Solid understanding of project and portfolio planning methodologies and tools.

Experience using SAP for reporting and procurement processes.

Strong organisational and time management skills.

Excellent written and verbal communication skills.

Comfortable working with multiple stakeholders in a fast-paced digital environment.Desirable

Experience in digital transformation or technology portfolios.

Familiarity with project management frameworks (e.g. PRINCE2, Agile, MSP).

Proficiency in Microsoft Excel, PowerPoint, and project planning tools (e.g. MS Project, Smartsheet, or Planview).Personal Attributes

Detail-focused with a proactive mindset.

Able to work independently and collaboratively across diverse teams.

Resilient, adaptable, and able to juggle multiple priorities.

Strong analytical and problem-solving abilities

Ad ID: 5416999538