Purchasing Administrator

Description

The Role:

The Production & Purchasing Administrator provides essential administrative and coordination support to the production and purchasing functions. The role ensures that materials, components, and services are ordered accurately and on time, production schedules are supported with up-to-date information, and records are maintained to a high standard. This position is critical in maintaining smooth production flow, cost control, and strong supplier relationships.

Key Responsibilities:

Raise, process, and track purchase orders in line with approved requisitions & production requirements.

Liaise with suppliers regarding pricing, availability and order confirmations.

Track purchase orders and follow up on late or incomplete deliveries.

Maintain accurate purchasing records, contracts, and supplier information

Match purchase orders with delivery notes and invoices; resolve discrepancies

Assist with supplier evaluations and performance tracking.

Support production planning by maintaining schedules, work orders, and production documentation

Act as a key point of contact between production, purchasing, stores and project team.

Communicate changes to schedules, orders, or deliveries clearly and promptly.

Handle general administrative tasks related to the purchasing function

Comply with the Management System requirements for Health and Safety ensuring others work to company and policies and procedures

Comply with Risk Assessments, Method Statements and the Health and Safety Management System

Ensure compliance with the management systems requirement for the Environment and Quality by working to company policies and procedures

Undertake additional responsibilities and tasks as requiredExperience & Qualifications

Previous experience in an administrative role within production, manufacturing, purchasing, or supply chain (preferred)

Familiarity with ERP systems and Microsoft Office (especially Excel).

Understanding basic purchasing principles is an advantage.

Experience in an engineering environment preferred.Personal Attributes

Reliable and well organized

Comfortable working in a fast-paced, deadline-driven environment.

Team-oriented with a flexible and positive attitude.

Willingness to learn and adapt to changing priorities.Skills & Competencies

Strong organisational skills with the ability to manage multiple priorities.

High level of accuracy and attention to detail.

Good communication skills, both written and verbal. xjnqpsq

Ability to work effectively with internal teams and external suppliers.

Problem-solving mindset with a proactive approach

Ad ID: 5417849642