Senior Admin Assistant

Description

Kinetic Recruitment are looking to recruit a Senior Admin Assistant to work in a busy Pharmaceutical Company, based within the Harlow area.

Hours of work:

Standard business hours

Description:

Start ASAP

10 months fixed term contract from start

Hybrid working – 2 days in the office and 3 dates remote

Annual Salary approx: 33,800

Annual Leave: 25 days (pro rata) plus UK Bank Holidays

Overall Job Purpose:

– To provide Administrative Support to the VP Regulatory Affairs (RA) and Harlow based senior regulatory professionals (Global RA Chief of Staff, VP Regulatory Operations and Senior Director EU Generics Regulatory Affairs)

Main Accountabilities:

To provide support when required to the VP and Senior RA staff with admin tasks.

Diary management for the VP and prioritising schedule to optimise time effectively

To manage travel arrangements and other logistical support for the VP and Senior RA staff

Complete expenses in the internal system in a timely manner for the VP and Senior RA staff

Receive PoAs via e–mail for printing, signing by the VP or other Senior RA staff and returning to the requestor via e–mail and/or courier. Arranging for certain PoAs to be sent to a Notary Public for notarisation and apostille when required and recording details on a spreadsheet for invoicing purposes.

To assist with the compilation of Training & Travel requests, weekly; recording requests on an Excel spreadsheet for review/approval by the VP. Notifying the requestors of approvals/rejections.

Provide support for ad hoc tasks such as couriers, scanning, archiving, presentations, spreadsheets, etc. as requested. Collecting departmental in–coming post.

Responsible for ordering stationery for Harlow RA department and receipting within Ariba

Responsible for updating GRA organisation charts quarterly or when requested using Visio

To raise and handle PO's when required through Ariba system

To manage the internal EUDDC list on internal system

To assist with occasional event management when required

To handle Topra membership renewals for GRA annually and when required

To become a SAP Concur (Travel & Expense) and Ariba 'Super User' so as to assist colleagues in the use of these systems.

To assist other Senior professionals across the department when requested and be the main point of contact for the Harlow RA department

Within this role is it important to prioritise, plan and control the workload and to liaise/communicate with the team and to have good attention to detail and a high regard for confidentiality.

Qualifications, Experience, Knowledge, Skill and Specific Competencies Required:

Minimum Qualifications/Experience:

5 years' previous office and administrative experience.

Knowledge:

Microsoft Office packages, Word, Excel and PowerPoint and Adobe

Previous experience of Outlook and TEAMS

SAP Concur (Travel & Expense) preferable

Ariba preferable

Knowledge of SAP preferable

If you feel that you have what we need, then please call Sophie on (phone number removed) or email your up to date CV to: (url removed)

Kinetic plc is a Recruitment Consultancy with over 40 years of experience of delivering staffing solutions to the engineering, manufacturing and technical industries.

Kinetic plc treats all applications with a high degree of care, we review all submissions and will attempt to contact applicants who match the job profile. Those that do not meet the specification may not be contacted but their CV retained to be considered against future opportunities.

Kinetic Recruitment Services Ltd operates as an Employment Business and Recruitment Agency as defined under the Employment Agencies Act 1973.

IND1

Ad ID: 5417517464