Facilities Coordinator

Description

Facilities Coordinator (Temporary Position)

Are you a proactive and detail–oriented professional looking for an exciting opportunity in Facilities Management? Our client is seeking a Facilities Coordinator to join their dynamic team in Manchester for a temporary contract lasting 3 months. This is a fantastic chance to contribute your skills in a supportive and collaborative environment!

Key Responsibilities:

As a Facilities Coordinator, you will play a pivotal role in ensuring smooth operations by:

Liaising with Residents and Contractors: Arrange servicing appointments and repair jobs to ensure timely responses and satisfaction.Data Management: utilise data loads to update servicing dates and enter new assets into Promaster, ensuring accuracy and efficiency.Service Coordination: Issue service address lists to contractors, save service/job reports to the R Drive, and maintain seamless communication.Job Allocation: Run tickets in Orchard, allocate jobs to team members, and ensure all tasks are documented with job notes.Follow–Up Jobs: Raise follow–on jobs in Orchard and coordinate with contractors to ensure all requirements are met.Key and Permit Management: Issue keys and permits to contractors while updating the Key Log for accountability.Inbox Management: Check the Facilities Inbox regularly to address queries and provide solutions.Purchase Order Management: Raise POs for servicing contracts and ad hoc Facilities needs, including GRN POs.Supplies Ordering: Order washroom supplies via the contractor portal to maintain a tidy and fully stocked environment.Communication: Use Mail Merge to send out letters to residents, ensuring clear and concise communication.Meeting Participation: Attend contractor and team meetings, take notes, and distribute them to keep everyone informed and on the same page.

What We're Looking For:

Strong Liaison Skills: Ability to communicate effectively with residents and contractors.Attention to Detail: Precision in data entry and asset management is key!organisational Skills: Capable of managing multiple tasks and prioritising effectively.Tech–Savvy: Familiarity with Promaster, Orchard, and other relevant software.Team Player: A collaborative spirit to work well with a diverse team.Housing Experience: Ideally you will have a experience of working in social housing or a construction setting

Why Join Us?

Dynamic Work Environment: Be part of a lively team where your contributions are valued.Convenient Location: Enjoy the ease of commuting with a location close to public transport.Temporary Opportunity: Perfect for those looking to gain experience or transition into a new role.Contact Liam Jones on (url removed)

Ad ID: 5416883918