Facilities Assistant

Description

Calling for a Facilities Assistant!

We currently have an exciting opportunity for a Facilities Assistant to join a global financial services firm on a full-time basis in their Birmingham office!

Key tasks:

Upon arrival politely meet and greet all clients/ visitors and staff in a professional mannerRegularly update and maintain the meeting room diaryResponsible for recording and handling all incoming and outgoing couriersAdhere to the Firm's policies, their procedures and Information Security standardsMonitor the meeting rooms, ensuring they are kept at a high standard, i.e. preparing and clearing rooms for lunches held, meetings and eventsResponsible for invoicingEnsure that the tidiness of the general office environment is kept at a high standardAdhere to the Firm'sResponsible for ensuring that filing cabinets are tidy and kept up to dateEnsure that external post is sent out appropriatelyCorrect distribution of external and internal mailCarry out the Health & Safety inductions and new starter set ups

You will need the below skillset:

A positive and friendly mannerFacilities-based role preferredHigh standards of punctuality and efficiencyKnowledgeable of Microsoft Office and Microsoft ExcelProfessional mannerisms and approach to all work activitiesCommunication skills at all levels

For this role you will need to have had previous experience in a reception environment, assisting with general facility duties and front of house tasks regarding the daily duties in the Birmingham office.

Katie Bard will be managing your application in accordance with the GDPR and Data Protection Act 2018. Please refer to our privacy notice which will explain how we as an organisation will manage your data on our website.

If your application is successful, we will contact you and manage your personal data in accordance with the guidelines of GDPR. If your application has been unsuccessful, we will delete your application within 6 weeks and all record of your data. Katie Bard is acting as an employment agency.

Ad ID: 5417315256