Hybrid Personal Assistant

Description

Private Personal Assistant – London (Hybrid/House-Sitting)

Salary: £40,000–£55,000 DOE

Hours: Full-time, Monday–Friday, 9:30am–6:00pm (flexibility + house/cat sitting required)

Start Date: 2 January

Our client is seeking a confident, highly discreet Private Personal Assistant to provide comprehensive administrative and lifestyle support to a high-profile author and podcaster. This role requires exceptional organisation, strong diary management skills, a proactive mindset, and the ability to thrive in a fast-paced, dynamic, and public-facing environment.

You will support a principal with a significant media presence, working across personal, household, podcast, and corporate commitments. This is a fun, social environment with opportunities to learn and gain hands-on experience in publishing, podcasting, and event coordination.

Key Responsibilities

Provide full administrative and correspondence support
Manage complex calendars across personal, podcast, book, management, and corporate schedules
Schedule interviews and coordinate logistics for podcast guest bookings; attend recordings and take notes
Oversee email management, prioritising and drafting responses as needed
Arrange domestic travel; manage itineraries, car bookings, and appointments (medical, PT, veterinary, etc)
House and cat-sit when the principal is away (up to 12 weeks per year, including overnights)
Manage household bills, basic bookkeeping, expenses, and filing systems
Oversee household maintenance across multiple properties; liaise with tradespeople and vendors
Handle deliveries, post, returns, gift purchasing, groceries, and general errands
Support event and social planning including shoots, book launches, venue bookings, catering, and guest lists
Liaise with publicists, PR teams, social media freelancers, web designers, and other suppliers
Coordinate fashion loans/returns and maintain brand relationships
Assist with social content days (filming and photography)
Maintain systems, tracking tools, and diary reminders, file contracts, and invoices
Act as the central communication point across multiple agenting and management teams, protecting the principal’s time
Provide ad-hoc support as needed across personal, household, and professional duties

Qualifications

1–2 years’ experience in a similar PA role
Experience supporting talent, creatives, or individuals with public profiles preferred
Highly organised, detail-oriented, calm under pressure, and solutions-focused
Strong written and verbal communication skills with an excellent email manner
Proficiency in Microsoft Office and strong general IT literacy
Knowledge of London helpful; industry contacts a plus
Working knowledge of social media desirable
Ability to maintain strict confidentiality and healthy professional boundaries

Competencies

Excellent interpersonal and relationship-building skills
Strong time-management and ability to juggle shifting priorities
High attention to detail and accuracy
Animal lover
Confident, professional, and trustworthy
Proactive, adaptable, and comfortable in a non-traditional office structure
Able to anticipate needs and problem-solve before issues arise
Discreet, reliable, and able to work independently

Ad ID: 5417497601