Executive Assistant

Description

Executive Assistant – Permanent | Leeds

Hybrid

Family Department

An excellent opportunity has arisen for an experienced Executive Assistant to join a well-established professional services team based in Leeds. This role is ideal for someone who thrives in a busy, fast-paced environment and enjoys supporting senior professionals while working collaboratively across a wider business.

About the Role

The successful candidate will provide high-level administrative and organisational support to a group of fee-earners, working closely with team leaders and internal support functions. You will have the autonomy to manage your own workload whilst remaining an integral part of the team.

Key responsibilities include:

Business Development & Team Support

Coordinating and attending team or project meetings, including arranging travel, room bookings, equipment and hospitality.

Supporting the organisation of events and maintaining attendee lists and engagement reports.

Assisting with professional networking activities and helping maintain team profiles across internal and external platforms.

Supporting fee-earners with directory submissions, CV updates and client communications.

Client Service

Providing an exceptional level of service to both internal stakeholders and clients.

Handling instructions efficiently and progressing tasks with initiative.

Managing client and matter administration, including compliance checks, conflict processes and financial reporting.

Undertaking initial drafting of correspondence and documentation.

Acting as a point of contact for general client queries.

Diary & Workflow Management

Managing complex diaries, ensuring all papers and arrangements are prepared ahead of meetings.

Monitoring inboxes, prioritising tasks and keeping relevant parties updated.

Delegating appropriately to internal support teams and ensuring high-quality output.

Maintaining spreadsheets and updating relevant internal systems.

Finance & Billing

Assisting with monthly financial housekeeping, preparing billing guides and liaising with the finance team.

Drafting and issuing invoices, handling expenses and supporting financial queries.

Managing purchase orders, inputting timesheets and maintaining internal reporting tools.

About You

To excel in this role, you will have experience in a similar position within a professional services environment. You will be confident, highly organised and capable of building strong, sustainable relationships across the business.

We’re looking for someone who:

Is proactive, adaptable and comfortable managing multiple priorities.

Communicates clearly and professionally, both verbally and in writing.

Has strong attention to detail and enjoys working collaboratively.

Can confidently support several senior professionals and delegate when appropriate.

Is keen to embrace new challenges and responsibilities. xjnqpsq

Additional Information

The role is offered on a permanent basis and includes a competitive salary and benefits package. Pre-employment checks will be required, including right-to-work verification and employment history

Ad ID: 5417548152