Temporary Accounts Payable Assistant

Description

Job Title: Accounts Payable Assistant (6 12 Month Contract)

Location: Central Oxford (Hybrid)

About the College

Our client is one of Oxford s centrally located and historic university colleges, with a friendly, close-knit Finance team supporting the College s day-to-day operations. They re now looking for an organised and proactive Accounts Payable Assistant to join them on a temporary basis for 6 12 months to support the smooth running of supplier payments and financial administration.

The Role

Reporting to the College Accountant, you ll play a key role in ensuring the accounts payable function runs efficiently and accurately. You ll be responsible for processing invoices, managing supplier queries, and assisting with month-end and year-end processes. This is a hands-on role within a small team, where collaboration and attention to detail are key.

Key Responsibilities

Accurately process purchase invoices and staff expense claims, ensuring correct coding and approvals.

Prepare weekly and monthly payment runs in line with College policies and procedures.

Reconcile supplier statements and follow up on any discrepancies.

Respond to supplier and internal queries promptly and professionally.

Assist with month-end close and audit preparation.

Maintain accurate and organised financial records and filing systems.

Support wider finance activities and cover team members where required.

About You

Previous experience in an Accounts Payable or Finance Assistant role.

Strong attention to detail and accuracy in processing financial data.

Good communication and interpersonal skills for dealing with suppliers and internal colleagues.

Confident using accounting software and Excel (knowledge of Sage, Xero, or similar systems is an advantage).

Able to work both independently and as part of a small, supportive team.

Organised, methodical, and able to prioritise workload to meet deadlines.

Benefits

Beautiful central Oxford location with access to College facilities.

Supportive and welcoming working environment.

Opportunity to gain experience within a prestigious educational setting.

6 12 month fixed-term contract (potential for extension).

INDH

Ad ID: 5417355033