Purchase Order and Invoice Processor

Description

Our client is seeking a highly organised and detail-oriented Purchase Order and Invoicing Coordinator.

This role sits between operations and finance and is responsible for ensuring that completed work is correctly supported by documentation, linked to purchase orders, and invoiced accurately and promptly. The role also supports internal financial reporting and staff expense administration.

Accuracy, organisation and the ability to communicate with both operational staff and customers are essential.

THE ROLE:

Purchase Order & Invoicing Control:

- Ensure all completed work has the correct purchase order reference before invoices are raised.

- Liaise with operational staff and customers to obtain proof of delivery (POD) or confirmation that work has been completed.

- Notify the finance team when documentation is complete and invoices are ready to be raised.

- Check invoices align with purchase orders and agreed rates.

Customer Documentation & Proof of Delivery:

- Chase customers for proof of delivery / completion confirmation where required before invoicing.

- Maintain accurate records of work completed and associated documentation.

- Ensure all supporting information is available for audit or client queries.

Work in Progress (WIP) Reporting:

- Produce and maintain the company Work in Progress (WIP) report.

- Track completed work awaiting invoicing.

- Provide WIP figures to management for monthly management accounts and reporting.

Employee Expenses Administration:

- Review and collate weekly staff expense claims.

- Check claims for completeness and accuracy.

- Provide approved expense summaries to the finance team for payment.

Financial Administration Support:

- Support the finance department by ensuring documentation is complete, organised and accurate.

- Assist with queries relating to invoices, purchase orders, or completed work.

- Maintain accurate records to support internal reporting and external audits.

THE CANDIDATE:

Strong attention to detail and accuracy.

Good organisational and administrative skills.

Comfortable working with financial information and documentation.

Confident communicating with customers and internal teams.

Ability to manage multiple tasks and follow up outstanding documentation.

Experience working with purchase orders, invoicing or finance administration.

Competent with Excel and office systems.

Methodical and organised.

Reliable and trustworthy.

Good communicator.

Able to work independently and take ownership of processes.

Practical problem solver. xjnqpsq

THE CONSULTANCY:

Edwards & Pearce acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Edwards & Pearce is an Equal Opportunities Employer

Ad ID: 5418023941