Accounts Assistant

Description

Job Purpose

To support the finance team by managing the purchase and sales ledgers, ensuring timely and accurate processing of invoices and payments, and maintaining financial records to a high standard. This role is essential in maintaining smooth financial operations and supporting the company’s cash flow and reporting requirements.

Key Responsibilities

•Purchase Ledger:

•Receive, review, and accurately process incoming supplier invoices.

•Match invoices with purchase orders and delivery notes.

•Code and enter invoices into the quick books accounting system.

•Obtain approvals and prepare payment runs.

•Reconcile supplier statements and resolve discrepancies.

•Sales Ledger:

•Raise sales invoices promptly after project completion.

•Ensure accurate billing aligned with project applications.

•Follow up on outstanding customer payments when required.

•Vendor & Customer Management:

•Maintain accurate records for all suppliers and customers.

•Respond to queries and liaise with stakeholders to resolve any issues.

•Assist with setting and negotiating payment terms where required.

•Reconciliations & Reporting:

•Perform regular reconciliations of supplier accounts and ledger balances.

•Assist head of accounts with month-end and year-end processes.

•Generate relevant financial reports for internal review.

Key Objectives

• Ensure timely and accurate processing of all purchase and sales ledger transactions.

• Maintain strong relationships with vendors and internal team members.

• Contribute to the integrity and accuracy of financial records and reporting

Ad ID: 5416906070