Office Administrator

Description

Overall Purpose

This role requires a strong focus on project coordination, resource management, data accuracy, and customer service. A key role in supporting the efficient delivery of projects and ensuring smooth day-to-day operations across departments.

Key Responsibilities:

Perform general administrative tasks, supporting daily operations and maintaining accurate records.

Continuously analyse resource data to identify and implement opportunities for improving resource allocation across the business.

Recommend and implement modifications to improve project and operational effectiveness, helping to meet and exceed milestones.

Plan, coordinate, and monitor activities across assigned projects to develop and implement streamlined procedures, processes, and systems.

Communicate project data and updates effectively to internal teams and the purchasing department to ensure alignment and timely delivery.

Gather and update project schedule data, developing reliable forecast models with input from the project team and purchasing.

Enter and maintain accurate data in the company system and on customer-specific platforms.

Utilise Sage software for data entry, financial tracking, and generating accurate reports.

Manage and update internal shared drives, project information trackers, and documentation systems to ensure version control and accessibility.

Coordinate with customers to secure project bookings, confirm timelines, and provide status updates.

Support project delivery, including organising resource bookings, transport logistics, and accommodation where necessary.

Process orders accurately and ensure all relevant details are submitted to the finance team upon project completion.

Skills and Experience:

Strong organisational and multitasking abilities.

Excellent communication skills, both written and verbal.

Previous experience in a project coordination or administrative role.

Proficiency in Microsoft Office Suite and familiarity with Sage or similar accounting software.

Customer-focused with a proactive and solution-oriented mindset.

Ability to work both independently and collaboratively within a team environment.

General Responsibilities and Expected Standards

Maintain a high standard of customer service and care within your area of responsibility.

Adherence to all Company policies and procedures

Ensure all work produced is of a high-quality standard and adherence to standards laid down in Company procedures or as directed by the Managing Director

Ensure that Health & Safety standards are maintained at all times, including following safe working practices

Employees have a legal duty that gives them responsibility, so far as is reasonably practicable, to ensure that they do not endanger themselves or anyone else by their acts or omissions

Ensure that any equipment supplied for the purpose of your work is maintained and any defects are reported

All employees have a responsibility to carry out their work with due regard for the environment. The Company Environmental Policy procedures relevant to your area must be followed

Summary

The details outlined in this job description reflect the content of the post at the date the job description was prepared. It is inevitable that over time the nature of employee's jobs will change, existing duties may be lost and other duties gained without changing the general character of the work or level of responsibility entailed. It is intended that this job description will be revised from time to time in discussion with the post holder

In addition, you may be expected to perform other duties commensurate with this position or as required to assist the business needs. Any additional tasks will be kept within your abilities and skills range, and training will be provided if necessary. Such agreement should not be unreasonably withheld

Job Type: Full-time

Pay: GBP25,000.00-GBP28,000.00 per year

Benefits:

Casual dress

Company pension

Free parking

Life insurance

On-site parking

Work Location: In person

Application deadline: 18/08/2025

Expected start date: 01/09/2025

Ad ID: 5416935833