Document Controller

Description

Project Administrator/Document Controller Opportunity

Address: Kensington, London

Salary: £35,000 - £38,000

Working Hours: 8:00am – 4:30pm

EDMS System: Procore

I am working on behalf of a is a well-established London-based interior refurbishment and fit-out specialist. They bring over 30 years of experience in construction particularly from their roots in the healthcare, education and office fit out sectors. Currently they are seeking a highly organised and proactive Project Administrator/Document Controller to join their office in Kennington. You will play a key role in supporting project teams, managing documentation and ensuring efficient use of project management software (Procore).

You will be working closely with the Office Manager and two other experienced administrators in a supportive and collaborative environment. This is a fantastic opportunity for someone with excellent attention to detail and a strong administrative background who is looking to build their career in the construction and interiors sector.

Key Responsibilities:

· Support the tendering and procurement process by issuing purchase orders, tracking quotations and verifying delivery dockets

· Reconcile supplier statements and maintain clear records

· Actively support the project lifecycle through coordination of site documentation, reporting and compliance

· Communicate with suppliers and subcontractors regarding pricing, deliveries and issue resolution

· Research and obtain competitive quotes for materials and services

· Support resolution of delivery and invoicing queries with project teams

· Input and maintain contract documents, RFIs, submittals, and drawings within Procore

· Manage and audit site inductions, SWMS and subcontractor compliance

· Liaise with suppliers and subcontractors to confirm orders, delivery times and H&S documentation

· Maintain logs for variations, change orders and financial tracking

· Assist in preparing H&S files and O&M manuals using Procore’s document management feature Action Plan

· Provide general support to project managers and site teams from a commercial/admin perspective

· Monitor project in boxes and file correspondence appropriately

Requirements:

· Proven experience as a Project Administrator, Document Controller or similar role within construction.

· Procore experience is essential

· Strong IT skills (Microsoft Office Suite and document management systems)

· Excellent organisational and communication skills

· Ability to manage multiple tasks and prioritise effectively

· Strong attention to detail and accuracy

What They Offer:

· Full-time, office-based role in heart of London, Kennington

· Join a growing commercial construction company with a strong reputation in London

· Opportunity to expand your role over time and contribute to exciting projects

Ad ID: 5416979815