Personnel Assistant

Description

Job Title: Personnel Assistant

Location: Leeds-ls1 5hn

Pay: 14.50

Start-September-December

Overview:

We are seeking a highly organized and proactive Personnel Assistant to provide comprehensive administrative support to a team of 13-15 solicitors, including 4 key partners. This role is essential for the smooth operation of our legal practice, ensuring that our professional staff can focus on their client work. The ideal candidate will be a detail-oriented individual with strong communication skills and a professional demeanor. This is an excellent opportunity for someone looking to develop their administrative skills within a fast-paced legal environment.

Key Responsibilities:

Administrative Support: Provide direct support to 2-3 key individuals, managing their schedules, correspondence, and general administrative tasks.Diary and Travel Management: Manage the diaries of multiple solicitors, scheduling appointments, court dates, and internal meetings. Book and organize all aspects of business travel, including flights, trains, accommodation, and ground transportation.Meeting Coordination: Schedule and prepare for internal and external meetings, including booking meeting rooms, arranging catering, and distributing agendas and supporting documents.Client and Partner Relations: Organize and coordinate visits from clients, partners, and other external stakeholders, ensuring a professional and welcoming experience.Financial Administration: Process and manage expense reports for the solicitors, ensuring all claims are submitted accurately and on time.Case File Management: Create and maintain new electronic files for all new cases, ensuring all relevant documents and information are accurately logged and accessible.General Office Duties: Assist with other administrative tasks as required, including answering phones, managing correspondence, and maintaining office supplies.Required Skills and Qualifications:.

Strong organizational and time-management skills with the ability to multitask and prioritize effectively.Excellent written and verbal communication skills.Proficiency in Microsoft Office Suite (Word, Excel, Outlook).A high level of attention to detail and accuracy.A proactive and positive attitude with the ability to work both independently and as part of a team.Prior experience with case management software is a plus, but not required.Training:

Full training will be provided on our internal electronic file management systems and case management software.

Randstad Business Support is acting as an Employment Business in relation to this vacancy.

Ad ID: 5417295642