Residential Property Assistant

Description

A well-established law firm located just a short walk from the beach is currently seeking a Residential Property Assistant to join its busy and friendly team. This position is ideal for a proactive and organised individual who enjoys working in a fast-paced legal environment and is looking to progress their career in residential conveyancing.

The firm is ideally looking to recruit for a full-time role; however, part-time hours will be considered for the right candidate.

Benefits

Annual leave - 4 weeks (20 days) paid annual leave. Entitlement increases after 5 years of continuous service. Pension Scheme - Automatic enrolment into the company pension scheme in line with statutory requirements. Staff outings approximately 3 times per year a chance to relax and socialise as a team.

The Residential Property Assistant will support the property team in the smooth progression of files from instruction through to completion. This role offers an excellent opportunity to join a supportive firm that values development and career progression.

Job Description

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The Residential Property Assistant supports the fee earner in managing residential conveyancing transactions.

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Handles administrative and legal support for sales, purchases, and re-mortgages of leasehold and freehold properties.

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The Residential Property Assistant uses initiative and self-management to progress files within their role and responsibility.

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Maintains strict confidentiality and professionalism at all times.

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Communicates with clients, estate agents, and solicitors in person, over the phone, or via email.

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Ensures effective file management and accurate documentation.

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Attends to clients, taking instructions and resolving queries promptly and professionally.

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Uses case management software to prepare legal correspondence and documents.

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Builds and maintains strong relationships with clients and introducers.

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Manages workload independently while maintaining quality and productivity standards.

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Prepares and dispatches outgoing mail and legal paperwork.

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Returns telephone calls within 2 hours or before close of business.

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Takes proactive steps to progress files within the limits of the Residential Property Assistant role.

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Follows all firm policies, procedures, and compliance requirements.

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Ensures excellent client and introducer service at all times.

Key Responsibilities

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Link post with the correct client file.

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Scan and digitally record all incoming mail.

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Log all phone calls and emails on the system.

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Verify client identification in line with anti-money laundering procedures.

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Return client phone calls within required timeframe.

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Produce contract documentation following firm protocols.

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Order searches and manage incoming results.

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Handle exchange of contracts and related correspondence.

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Set up files for completion and manage the completion process.

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Manage all post-completion tasks and file closure activities

Ad ID: 5416911265