Legal Secretary

Description

We are seeking a highly organised and detail-focused Legal Secretary to join our client’s Finance team. Supporting a group of senior lawyers and legal professionals, this role provides a blend of administrative, secretarial and process-focused support. You’ll play a key role in keeping the team running smoothly from document production to billing, diary management and client liaison.

If you thrive in a busy environment, enjoy variety in your day and have strong IT skills, this role could be an excellent fit.

Key Responsibilities:

* Manage and support the billing cycle, including raising and processing invoices, handling time transfers and preparing financial reports.

* Open new client matters and ensures information is accurately recorded.

* Maintain and update client and business development records.

* Provide support to lawyers during quieter periods by proactively seeking work.

* Handle incoming calls promptly and professionally.

* Act as a point of contact for clients when lawyers are unavailable.

* Draft and prepare client engagement letters and manage signature processes.

* Produce and amend documents in Word, Excel and PowerPoint with accuracy and attention to detail.

* Proofread, format and check documents to ensure they meet professional standards.

* Prepare documentation to support business travel.

* Manage email inboxes and correspondence on behalf of lawyers.

* Organise and maintain both digital and paper filing systems.

* Keep lawyers’ diaries up to date and coordinate meetings.

* Arrange internal and external appointments, ensuring all logistics are handled.

* Organise travel and related administration.

Experience and Skills Requirements:

* Previous experience as a secretary, PA or administrator within a professional services environment.

* Strong IT skills, with good knowledge of Microsoft Word, Outlook and Excel.

* Excellent attention to detail, grammar and written English.

* Confident numerical skills to support billing and reporting tasks.

* Highly organised, able to manage multiple tasks and deadlines.

* Strong interpersonal skills with a professional and confident manner.

* A proactive approach with the ability to anticipate needs and work independently as well as in a team.

Desirable (but not essential)

* Familiarity with legal documentation and billing processes.

* Experience with specialist software used in professional services (e.g. case management or finance systems).

* Working knowledge of PowerPoint.

If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted

Ad ID: 5417117808