Part-Time Office/Project Coordinator (Home-Based)

Description

Position: Office/Project Coordinator
Location: Home-based (with occasional site/office visits as required)
Employment Type: Part-time (flexible hours, approx. 15–20 hours per week)
Reports To: Managing Director / Project Manager

About Us
Parkside Construction is a reputable and growing construction company delivering high-quality residential and commercial projects across London. We operate with a lean and efficient structure, focusing on professionalism, reliability, and value. To support our continued growth, we are seeking a part-time, home-based Office/Project Coordinator to provide flexible administrative and project support.

Role Overview
The Office/Project Coordinator will provide remote administrative and project support to ensure the smooth running of our projects and office operations. The role is ideal for someone highly organised, self-motivated, and able to work independently, with previous experience in construction or project-based environments being an advantage.

Key Responsibilities
Project Coordination
• Prepare and maintain project documents (contracts, RAMS, progress reports).
• Support procurement by liaising with suppliers and subcontractors for quotations.
• Track project timelines, variations, and key deadlines, reporting regularly to management.
• Maintain digital project files, including drawings, invoices, and correspondence.
• Liaise with site supervisors, subcontractors, and clients via phone/email.
• Attend site meetings when required; prepare and distribute meeting minutes.
• Coordinate orders and deliveries, liaising with site staff to ensure receipt.
• Assist with valuations and submissions.
• Raise invoices and follow up on outstanding payments.
• Maintain accurate purchase records.
• Liaise with accountants for VAT returns and year-end accounts.
• Follow up with tradespeople on allocated jobs to ensure completion and handover.
• Organise pre- and post-project photography; maintain a project photo gallery for
website and social media use.
• Liaise with Building Control to arrange inspections.
• Update work programmes based on project changes and amendments.
• Support project managers and clients with progress updates and required adjustments.
• Assist the company director with financial projections.
• Organise and host small client appreciation/networking events.
• Source suitable insurance cover for the company and individual projects.
• Allocate tradespeople to small post-construction tasks and follow up for completion.
• Demonstrate punctuality and strong time management skills.
Office Administration
• Manage incoming calls, emails, and correspondence on behalf of the company.
• Maintain organised digital filing and records.
• Process invoices and expenses in coordination with the bookkeeper/accountant.
• Schedule site meetings, visits, and maintain the company calendar.
• Prepare professional client-facing documents such as quotes, proposals, and reports.
Skills & Experience
• Strong command of written and spoken English.
• Previous experience in construction/project coordination or a similar role (desirable).
• Excellent organisational and multitasking skills.
• Confident communicator with clients, suppliers, and subcontractors.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and cloud-based tools (OneDrive, Google Drive, WeTransfer).
• Familiarity with construction documentation (RAMS, H&S paperwork) is advantageous.
• Ability to work independently with minimal supervision.
Personal Attributes
• Self-motivated, reliable, and detail-oriented.
• Flexible, adaptable, and resourceful.
• Professional, approachable, and team-focused.
What We Offer
• Part-time, flexible hours (ideal for work-life balance).
• Home-based role with occasional site/office visits.
• Competitive hourly rate/salary (commensurate with experience).
• Opportunity to grow with the company and take on greater responsibility as we expand.
• A supportive and collaborative working culture.
Who This Role Might Suit
This flexible, part-time role is particularly well-suited to:
• Parents returning to work who want to balance professional responsibilities with family life.
• Semi-retired professionals with construction, administration, or project coordination experience who would like to stay active in the industry without the commitment of a full-time role.
We welcome applications from individuals who bring strong organisational skills, reliability, and a proactive approach, even if they are looking for reduced hours or flexible working arrangements.
How to Apply
Please send your CV and a short cover letter to [Insert Contact Email], quoting “Part-Time Office/Project Coordinator Application.”

Ad ID: 1504358309