SEND Business support assistant

Description

Please do not apply if you are not able to work Full time, Office base DY5 - Can not accommodate hybrid working due to the sensitivity of the role.

Administrative Duties

Managing stock processes

Responsible for senior manager's diaries and email, and taking further actions as directed as

appropriate.

Manage the organisation of events, trips and related administration; ensuring insurance

arrangements are made.

Liaise with Democratic Services to provide reports for meetings, ensuring deadlines

are met

Collation of annual reports, strategies and plans.

Completion of statutory returns e.g. forms for DfES, Area Health, etc

Co-ordinating the content for publications and liaising with external publishers as

necessary

Maintain registers for e.g. annual license reviews and ensure renewal and, where

appropriate renegotiate.

May act as Personal assistant to senior managers including dealing with highly confidential

and sensitive issues.

Financial Duties

Year end procedure

Responsible and accountable for petty cash where referral to senior manager is only for

approval on individual spending items and where the post holder is in overall control

Responsible for cheque book(s)

Preparation of orders and identification of budget codes

Maintain income and expenditure accounts

Prepare accounts for audit inspection

Monitor travel claims and process for payment

Responsible for reconciling bank statements monthly for appropriate accounts

Safe key holder

Employee Support Duties

Liaise with the relevant HR team as appropriate i.e. with respect to the recruitment process

and for providing basic advice on HR policies.

Create, maintain and update confidential staff files.

Record staff absences as appropriate.

Arrange temp / casual cover as required and process claim forms as necessary.

Responsible for ascertaining cover requirements in support areas - reception, executive

secretariat and arranging that cover, in conjunction with the appropriate line manager where

appropriate.

Process timesheets for payment of temp/casual cover

Monitor sickness and holiday and complete / authorise timesheets as appropriate

Deliver training to others as directed

Staff Supervision

May supervise identified groups of staff and assist with the assessment

and development of their training needs when required.

Data Management

Responsible for the management of significant information management systems

Responsible and accountable for producing appropriate data for analysis

Produce statistical information

Buildings and Estates Duties

Co-ordinate hiring process of premises in accordance with policy applicable to the Directorate

General

Be aware of and comply with divisional and directorate policies and procedures relating to,

health and safety, security, confidentiality data protection, child protection and vulnerable

adults. Reporting all concerns to the appropriate person.

Contribute to the overall ethos/work/aims of the division, directorate and the Council.

Participate in training, other learning activities and performance development as

required.

Attend and participate in meetings as required.

Any other duties commensurate with the duties/responsibilities/grade of the post

All staff will be expected to accept reasonable flexibility in working arrangements and the

allocation of duties including duties normally allocated to posts at a lower responsibility

level, in pursuance of divisional , directorate and council objectives, and effective team

working.

Special Conditions

The exact focus of the role will be decided at divisional level and will take into account the needs of

the division, directorate and council, and the development needs of the member of staff.

Connect2Dudley is a trading style of Dudley & Kent Commercial Services LTD - A joint venture between Dudley Metropolitan Council & Commercial Services Kent Ltd. Connect2Dudley is an equal opportunities Employment Agency & Business. It positively encourages applications from all suitably qualified and eligible candidates.

Ad ID: 5418195663