Purchasing Administrator

Description

Purchasing Administrator

Industry: HVAC Wholesale / B2B Distribution

Position Summary

The Purchasing Administrator supports the procurement and inventory functions of a wholesale HVAC distribution business. This role is responsible for processing purchase orders, coordinating with suppliers, tracking inventory levels, maintaining accurate purchasing records, and ensuring timely product availability for customers and branch operations. The ideal candidate is highly organized, detail-oriented, and experienced in fast-paced B2B supply chain environments.

Key Responsibilities

Create, process, and manage purchase orders for HVAC equipment, parts, tools, and suppliesMonitor inventory levels and assist with replenishment planningMaintain accurate supplier pricing, lead times, and product records within ERP systemsCommunicate with vendors regarding order confirmations, delivery schedules, shortages, and backordersTrack shipments and resolve discrepancies related to orders, invoices, or deliveriesCoordinate with warehouse, sales, and operations teams to ensure product availabilityAssist with forecasting and purchasing reportsEnsure purchasing activities comply with company policies and budget guidelinesMaintain organized purchasing documentation and audit trailsIdentify opportunities for cost savings and process improvementsRequired Skills & Qualifications

Previous experience in purchasing, procurement, inventory control, or supply chain administrationExperience in wholesale distribution, HVAC, construction supply, plumbing, or industrial products preferredStrong understanding of purchasing processes and inventory managementProficiency with ERP systems and Microsoft/Google systemsExcellent organizational and multitasking abilitiesStrong communication and negotiation skillsHigh level of accuracy and attention to detailAbility to work effectively in a fast-paced B2B environmentPreferred But Not Essential Qualifications

Experience working with HVAC products, components, or technical wholesale distributionKnowledge of supplier lead times, seasonal demand planning, and stock controlKey Performance Indicators (KPIs)

Purchase order accuracyInventory availability and stock-out reductionSupplier on-time delivery performanceInvoice discrepancy resolution timeBackorder managementInventory turnover supportCost savings and purchasing efficiencyIf you have previous experience and would like more information, APPLY NOW!

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Ad ID: 5418415952