Executive Assistant

Description

We have an excellent opportunity for an Executive Assistant to join our client in the financial sector. This is a key role supporting the wider management team, helping keep things running smoothly and allowing leadership to focus on growth and client service. The ideal candidate will be highly organised, detail-oriented, and confident managing multiple priorities in a fast-paced environment.

Key Responsibilities:

Executive Support

Manage diaries, schedule meetings, and coordinate appointments across internal and external stakeholders Prepare agendas, take minutes, and follow up on action items from leadership meetings Handle confidential correspondence and documentation with discretion Operational Coordination

Liaise with internal departments to ensure timely delivery of reports, updates, and project milestones Support Directors with client onboarding, compliance documentation, and CRM updates Assist with preparation of presentations, reports, and proposals Administrative Excellence

Organise travel arrangements, accommodation, and itineraries Maintain filing systems (digital and physical) and ensure document accuracy Monitor inboxes and respond to routine queries on behalf of Directors Project & Event Support

Assist in planning company events, training sessions, and team offsites Track progress on strategic initiatives and provide status updates Support recruitment and onboarding processes for senior hires Event Coordination

Support with planning and executing internal and external events, including sourcing and liaising with venues, obtaining and comparing quotes, coordinating bookings and payments, and managing event logistics. This includes drafting invitations, managing guest lists, preparing event schedules, and overseeing catering and hospitality, including Charity Engagement, Award Support and Management Team Assistance. Requirements:

Proven experience as a PA, EA, or similar role supporting senior leadership Excellent written and verbal communication skills Strong organisational and time-management abilities Proficiency in Microsoft Office Suite and CRM systems Proactive and solution-oriented mindset Calm under pressure and adaptable to changing priorities High level of discretion and professionalism Project coordination or event planning experience (Desirable) Experiencing handling social media platforms (Desirable)

Ad ID: 5418474890