Document Controller and Office Administrator

Description

King's Cross, London 40,000 - 50,000 DOE Immediate start

About the company

Our client is an established electrical contractor with long-standing experience delivering large-scale electrical installations across the UK, with a focus on London and the South East. With 350+ operatives, in-house plant and specialist HV/MV/LV and testing teams, they deliver complex projects for leading main contractors across commercial, healthcare, education, data centre, and sport and leisure sectors, with project values of up to 12m.

About the role

Due to continued project growth, they need a Document Controller & Office Administrator to join their team in King's Cross, starting immediately. You'll own the integrity of project documentation from mobilisation through to handover, while keeping the office running smoothly and acting as a first point of contact for the team, visitors and suppliers.

Key responsibilities

Document control

Manage and maintain the project document control system, ensuring all records are accurate, current and fully traceableLog, issue and distribute drawings, specifications, RFIs, submittals, transmittals and technical correspondenceMaintain revision control and make sure only current information is in circulationScan, index, file and archive hard copy and electronic documents to company standardsCompile and track O&M manuals, test and commissioning certificates, as-built information and handover packsManage document workflows with main contractors, subcontractors and clients, chasing outstanding itemsProduce document registers and progress reports for project managers and commercial teamsSupport audits and ensure compliance with quality and information management procedures (e.g. ISO 9001)Office administration

Act as first point of contact for the office, handling phone calls, emails, post and deliveriesWelcome and sign in visitors, subcontractors and operativesManage office supplies, stationery, PPE and equipment, liaising with suppliers as neededBook meetings, rooms and travel, and keep shared diaries and calendars up to dateSupport project and commercial teams with general admin, including typing, filing, data entry and report formattingAssist with onboarding paperwork for new starters, such as inductions, site passes and compliance documentsKeep the office tidy, organised and compliant with health and safety requirements

About you

Essential

Proven Document Control experience within constructionHands-on experience using AconexOffice administration experience, with a professional, friendly manner and the ability to juggle competing prioritiesHands-on experience scanning, indexing and managing electronic and hard copy documentationStrong IT skills, particularly Microsoft Office and SharePointExcellent attention to detail and a methodical approachAvailable to start immediately or on short noticeDesirable

Background within M&E, electrical or building services contractorsExperience with other CDE platforms (e.g. Procore, ProjectWise, Asite)Experience handling electrical testing and inspection documentation (e.g. NICEIC certification)Familiarity with BIM and ISO 19650 information management principles

What's on offer

Salary of 40,000 - 50,000 depending on experienceImmediate startCentral London location, minutes from King's Cross St Pancras and its transport linksExposure to high-profile projects with leading main contractorsTraining and career progression within an established, growing business

Our client has a strong reputation and moves quickly, so interviews and offers will be fast-tracked. This role won't be available for long, so apply today to avoid missing out.

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Ad ID: 5419298200