Project Administrator

Description

My client is seeking a highly organised and proactive Project Administrator to support contract delivery, documentation management, workforce coordination, and client communication.

This role is ideal for a detail-driven professional who is confident liaising with multiple stakeholders and experienced in managing contract-related workflows.

As a Projects Administrator, you will coordinate all contract-related activities, support operational teams while ensuring compliance with service level agreements (SLAs) and internal procedures.

This is a varied role combining administration, stakeholder communication, quality control, and operational support.

Salary: 28,000 - 33,000

Location: Gateshead

Working Pattern: Monday to Friday, 07:30 until 16:30 (Hybrid working available - to be discussed at interview)

What is on offer -

Competitive salary and benefits package

Hybrid working opportunities

25 days annual leave

Company shutdown period in August (2 weeks - holiday must be taken during this time)

A supportive and collaborative working environment

Opportunities for professional development

Key Responsibilities -

Planning & Monitoring

Create, maintain, and monitor work schedules and planned preventative maintenance (PPM) using JobLogic

Coordinate job deployment and communicate schedule updates to teams and sites

Track project timelines and ensure timely delivery against critical paths

Identify and manage schedule variations and adjustments

Develop and support contract administration procedures

Organise and order materials and consumables for projects

Client Relations & Liaison

Act as the main point of contact for clients on contractual matters

Manage and resolve client queries, concerns, and escalations

Provide guidance on contract procedures and obligations

Attend site meetings and represent the business when required

Prepare contract completion documentation, including service manuals

Operations & Workforce Coordination

Ensure appropriate labour resource levels while managing costs

Support site managers with operational and technical queries

Assist with recruitment, inductions, and health & safety compliance

Support performance management processes for operational staff

Quality Control & Compliance

Monitor quality through audits, checklists, and photographic evidence

Coordinate snagging, remedial works, and client sign-off

Maintain accurate contract records, including correspondence and reports

Ensure compliance with company procedures and SLAs

Support contract close-out, renewals, and extensions

Health & Safety

Prepare and manage H&S documentation, including RAMS

Identify training requirements and coordinate relevant courses

Additional Responsibilities

Maintain knowledge of industry guidelines such as TR19, DW172, and HSG258

Support continuous improvement and wider business objectives

Undertake additional duties as required

Essential

Minimum 3 years' experience in contract administration, coordination, or a similar role

Strong organisational skills with the ability to manage a busy workload

Excellent written and verbal communication skills

Confident and professional telephone manner

Ability to build strong working relationships with clients and colleagues

Strong attention to detail with the ability to produce clear reports and documentation

Kinetic plc is a Recruitment Consultancy with over 40 years' experience delivering staffing solutions to the engineering, manufacturing and technical industries.

Kinetic plc treats all applications confidentially and we review all submissions.

Those that do not meet the specification may not be contacted but their CV retained to be considered against future opportunities.

IND1

Ad ID: 5418258060