Site Facilities and Maintenance Administrator

Description

Are you an organised and detail-driven Administrator who enjoys keeping maintenance operations running smoothly, coordinating schedules, managing data, and supporting teams to deliver efficient, compliant, and well-maintained facilities?

Our exclusive client NMB Minebea UK, part of a multi-billion-dollar global manufacturing group with operations across Europe, Asia, and the Americas, is renowned for precision engineering and the production of mission-critical components.

This role is based at Doddington Road, Lincoln (LN6 3RA), working within the Maintenance Department to support the coordination, administration, and continuous improvement of site facilities and maintenance activities. You’ll work closely with Maintenance, Production, and external contractors to ensure equipment, systems, and infrastructure are maintained efficiently and effectively.

As the Site Facilities & Maintenance Administrator, your responsibilities will include:

* Coordinating and managing the Planned Preventative Maintenance (PPM) scheduling system

* Maintaining accurate maintenance records, service logs, and documentation

* Liaising with external contractors and service providers to arrange servicing, repairs, and site visits

* Supporting communication between the maintenance team, production departments, and support functions

* Raising and managing purchase orders for spare parts, consumables, and maintenance stock

* Monitoring and maintaining stock levels of critical spare parts to ensure operational continuity

* Assisting with the planning and coordination of maintenance shutdowns and major works

* Tracking maintenance activities and identifying opportunities to reduce equipment downtime

* Managing and developing digital maintenance systems and records

* Planning machine servicing activities in consultation with relevant stakeholders

* Gathering supplier quotes and expediting orders for parts, equipment, and services

* Controlling maintenance stock items, data, and equipment manuals

* Providing administrative support for site projects and maintenance activities

* Supporting general site facilities upkeep and infrastructure standards

* Assisting with job prioritisation and allocation within maintenance activities

* Providing cover for the Maintenance Manager during holidays and absences

* Ensuring compliance with site safety, maintenance, and operational procedures

As the Site Facilities & Maintenance Administrator, you will bring:

* Strong organisational and administrative skills within a fast-paced environment

* Good communication skills with the ability to liaise across multiple departments

* Strong computer literacy and confidence working with data and systems

* High attention to detail and accuracy in record keeping

* Ability to work both independently and as part of a small team

* A proactive and flexible approach to work

* Ability to manage workload and prioritise tasks effectively under pressure

* A strong work ethic and commitment to maintaining high standards

Desirable (but not essential):

* Experience working in a maintenance, facilities, xjnqpsq or manufacturing environment

* Experience supporting maintenance systems or PPM scheduling

* Confidence working on your own initiative

* A diligent and methodical approach

* Experience within a large-scale production environment

Benefits

25 days holiday + bank holidays

Company pension (5% employer contribution)

Subsidised health care & personal accident plan

Death in service scheme

Uniform, bike to work scheme, employee suggestion scheme

On-site canteen & parking

Long service award & employee referral scheme

Overtime opportunities available

Day shift hours:

Monday–Thursday: 07:30–16:00

Friday: 07:30–12:30

This Site Facilities & Maintenance Administrator position offers the opportunity to join a well-established manufacturing site where organisation, coordination, and attention to detail are critical. You’ll play a key role in supporting maintenance operations—helping ensure equipment reliability, smooth facility management, and efficient day-to-day performance

Ad ID: 5418053521