Operations & Facilities Assistant

Description

About the role

We are seeking an Operations and Facilities Assistant to work closely with the Head of Operations to ensure the effective and efficient running of the organisation's administrative systems and day-to-day activities.

This role supports the work of the whole organisation - supporting on a wide range of administrative tasks across People, systems, IT, and building management.

The Operations & Facilities Assistant will often be the first point of contact for the internal staff ticket system, playing a key role in responding effectively to enquiries, as well as supporting key projects within the People & Operations team.

• Ensure cover in the building, as part of an agreed rota managed by the Head of Operations, acting as the first point of call for staff and visitors.

• Monitor inboxes and respond to incoming emails, fielding emails to relevant people in the organisation as required.

• Action tasks from our internal ticket system and shared mailboxes, across People, IT, systems, and facilities.

• Provide administrative support to HR functions such as supporting recruitment, on-boarding and offboarding.

• Order materials, including office and staff equipment, stationery and sundries

• Provide general facilities and building management assistance, as well as working across Health and Safety

• Report and liaise with contractors or external parties about any office and building repairs

• Support the Culture & Development Administrator with training and events through researching providers and booking venues

• Provide administrative support of individual projects as directed and delegated by the Head of Operations

• Provide general administration for staff and volunteers for expenses, IT support, office supplies, etc.

• Collect and distribute post

• Support Subject Access Requests and help organise redaction and delivery with the Data Protection Officer

• Support the wider work for the People & Operations Team, the Finance team, and Wider Leadership Team

• To participate in any additional duties as needed

For more information on this role please download the attached job description.

Location Galop's offices are located in central London. This role will be hybrid, 3 days working in the office, 2 days working from home.

Hours Full time (35 hours per week)

Contract Permanent

Reports to: Head of Operations

Salary Salary band H, starting at H1 GBP27,082.27 per annum (including an inner London weighting of GBP4,296.25)

Closing date Applications should be submitted by 10am 2nd October 2026. Interviews will be held w/c 12th October 2026.

REF-230914

Ad ID: 5418999823