Lettings Administrator

Description

Location: South West London

Salary: GBP32,000 GBP37,000 per annum, depending on experience

Hours: Monday Thursday, 9:00am 6:00pm Friday, 9:00am 5:30pm

Start Date: ASAP

Position: Full–time, Permanent

Please note that Lettings experience is a non–negotiable.

The Opportunity

Our client is a well–established, independent London estate agency with a long–standing reputation within the residential property market. With an extensive network of London offices and a strong focus on delivering a personal, professional service, they have built lasting relationships with landlords, tenants and property owners.

They are now looking for a highly organised and proactive Lettings Administrator & Personal Assistant to provide comprehensive administrative support to the lettings department and work closely with the Director.

Key Responsibilities

Lettings Administration:

Arranging and coordinating gas safety and electrical safety certificates. Preparing and issuing tenancy agreements. Carrying out referencing for prospective tenants. Coordinating tenancy check–ins and check–outs. Arranging property photography and floor plans. Organising check–out appointments and liaising with relevant parties. Submitting and following up on insurance claims. Liaising with landlords and tenants to obtain the necessary documentation. Providing general administrative support to the lettings negotiators. Ensuring tenancy paperwork and compliance documentation are kept up to date. Personal Assistant Duties:

Providing day–to–day administrative support to the Director. Managing the Director's diary and coordinating appointments and meetings. Organising travel arrangements and meeting schedules. Corresponding with clients and handling communications on behalf of the Director. Assisting with complaints and ensuring matters are followed up appropriately. Managing expenses, petty cash and associated administration. Handling ad hoc administrative tasks as required. Candidate Requirements

A minimum of 1 2 years' experience in a Lettings Administrator, Lettings Coordinator or Tenancy Coordinator position. A good understanding of the lettings process, including tenancy agreements, referencing and compliance requirements. Excellent organisational and time–management skills, with the ability to prioritise a busy workload. Strong attention to detail and accuracy. Confident communication skills, with the ability to liaise professionally with landlords, tenants, clients and colleagues. A proactive, positive and can–do attitude. Comfortable working in a fast–paced environment where priorities can change throughout the day. Someone who enjoys supporting others, takes initiative and is always willing to get involved. This is an excellent opportunity to join an established London estate agency in a varied role combining lettings administration and direct support to the Director.

Ad ID: 5419321359