Estate PA

Description

Estate Personal Assistant (Junior)

Our client, with a beautiful estate near Reading, is seeking a professional and dedicated Estate Personal Assistant to join their team. This varied and rewarding position offers the opportunity to play a key role in the smooth running of the estate’s administrative operations, events, and private affairs.

The ideal candidate will be highly organised, discreet, and genuinely interested in the operations of a private estate. This permanent role offers excellent scope for growth and development, making it an ideal opportunity for someone at the beginning of their career to build valuable experience within an estate setting.

Key Responsibilities:

Estate & Office Administration

Provide administrative and office support, including answering telephones, managing deliveries, and handling post
Maintain efficient filing and archiving systems (both electronic and paper-based)
Liaise with contractors and suppliers working on the estate, ensuring professional coordination at all times
Manage renewals for insurance and utilities, and assist in sourcing and engaging new suppliers when required
Support the estate’s online presence by updating the website, newsletters, and social media channels
Assist in the planning and coordination of estate events, including weddings, conferences, and functions

Personal Assistant (to two principals)

Provide personal support including returning parcels, assisting with technology, and organising family arrangements
Carry out general PA duties with the highest level of discretion and professionalism

Charity Administration

Manage charity correspondence and applications, ensuring accurate collation and record-keeping
Prepare documentation for biannual meetings, take minutes, and arrange donation payments
Maintain all financial records, receipts, and filing, and liaise with accountants for year-end reporting

Estate Shoot Administration

Draft and issue shoot contracts and invoices via DocuSign
Coordinate guest communications, menu selections, shoot cards, and invitations
Assist with event logistics and administration as required

Property & Tenancy Administration

Draft AST agreements and assist with property compliance
Liaise with contractors for maintenance and inspections
Update and monitor maintenance tasks using Notion
Maintain compliance documentation and filing systems

Livery & Grazing Licences

Draft and distribute contracts via DocuSign, maintaining accurate and organised records

Personal Assistant (Maternity Cover)

(This element of the role is temporary and may not continue in the future)

Provide comprehensive personal and household administrative support
Oversee correspondence, including email and post management
Coordinate family diaries, appointments, and travel itineraries
Arrange travel and accommodation for business and leisure
Manage household budgeting, expenses, and liaise with accountants and advisors
Handle insurance renewals, vehicle administration, and contractor payments
Organise household maintenance, improvements, and renovations
Plan and coordinate family and household events
Research and source products, services, and suppliers as required
Ensure the property is prepared for guests or travel (heating, groceries, cleaning, etc.)
Assist with pet care, including dog-walking and vet appointments
Support with school-related administration and childcare arrangements
Run errands and provide occasional transport assistance when needed

Candidate Requirements

A highly organised, proactive, and adaptable individual with exceptional attention to detail
A minimum of 2-3 years’ experience as a Personal Assistant in Private Households
Strong communication and interpersonal skills, with the ability to liaise confidently at all levels
Discreet and trustworthy, with experience handling confidential information
Confident IT user, familiar with Microsoft Office, DocuSign, and digital management tools
Previous experience within a private estate is advantageous
Highly motivated and dedicated individual seeking to establish a long-term career, with a strong desire to learn, grow, and thrive in a dynamic, fast-paced environment

Location: Private Estate, near Reading

Start Date: As soon as possible

Contract: Full-time, Permanent

Salary: £35,000

Working Days: Mon - Friday, flexibility is required

Working Hours: 8:30am - 5:00pm

Ad ID: 5417338644