Office Manager

Description

Part-Time Office Manager (15 hours per week)

Location: Keele University (hybrid – fully flexible with some on-site work)

Salary: Competitive and commensurate with experience, pro rata for 15 hours per week (£28,000 – £35,000 full-time equivalent)

About The Mondrem Group and Open Software Ltd

The Mondrem Group and Open Software Ltd is a collective of purpose-led organisations helping people, places, and public services to thrive.

Inspired by the ancient forests of Mondrem and Mara, our work combines technology, creativity, and kindness to make positive change happen.

Our four businesses include:

* Mondrem CIC – helping public services become brilliant, everywhere, all the time.

* Mondrem Nurture CIC – creating places of happiness and community wellbeing.

* Openplan Software Ltd – developing digital tools for meaningful social impact.

* Mondrem Little Orange Ltd – promoting creativity and storytelling that connects people.

We’re guided by kindness, collaboration, integrity, and innovation — using technology, AI, and human understanding to build better systems and stronger communities.

The Role

We’re looking for a highly organised, proactive Office Manager to work directly with the Founder across the Mondrem Group and Open Software Ltd

This is a varied, hands-on role with genuine scope for autonomy, ownership, and impact.

You’ll lead and coordinate the group’s administrative, compliance, and supplier management processes—ensuring everything runs smoothly, efficiently, and cohesively across all businesses.

Key Responsibilities

* Manage day-to-day administrative and operational processes across multiple businesses.

* Maintain clear, consistent, and accurate records and workflows across all functions.

* Oversee suppliers, procurement, and contract renewals (IT, insurance, payroll, banking, etc.).

* Ensure statutory and regulatory compliance (Companies House, HMRC, ICO).

* Produce and present board packs, business reports, and performance data.

* Maintain HR records (via BrightHR) and support payroll and recruitment.

* Provide bookkeeping support using Xero and collaborate with accountants on cash flow and budgets.

* Use and maintain Capsule CRM and other tech systems, including AI-powered tools.

* Develop and update standard operating procedures (SOPs) to improve clarity and efficiency.

About You

You’re an experienced Office Manager or Operations Coordinator who thrives on bringing structure, organisation, and efficiency to complex environments.

You take pride in your work, enjoy improving processes, and value working with purpose-driven organisations.

You’ll bring:

* Proven experience in office, operations, or business management.

* Excellent organisational and communication skills.

* Strong attention to detail and ability to manage multiple priorities.

* Confidence with technology, CRM systems (ideally Capsule CRM), and AI tools.

* Financial and commercial awareness, including supplier and compliance management.

* A collaborative mindset and the confidence to work directly with senior leadership.

* A principled, values-led approach aligned with the group’s social purpose.

Desirable:

* Experience in social enterprise, public sector, or community-focused organisations.

* Familiarity with BrightHR, Xero, or similar systems.

* Experience producing board reports and supporting governance.

Why Join Us?

* A flexible, hybrid part-time role (15 hours per week).

* Opportunity to shape and improve systems across multiple purpose-driven organisations.

* Work closely with an inspiring founder and small, passionate team.

* Be part of a group that values creativity, integrity, and making a difference

Ad ID: 5417275646