Office Co-ordinator/Admin Assistant

Description

Job Purpose: The Fundraising Event Booking Officer will be responsible for securing fundraising event opportunities by contacting and building relationships with retail store managers and other potential venue partners. Once bookings are confirmed, the officer will coordinate with the internal fundraising team to schedule and deploy fundraisers to those locations.

Key Responsibilities:

Outbound Contact & Relationship Building

Call, email, and visit retail stores, supermarkets, and other venues to discuss and secure fundraising event bookings.

Build and maintain positive relationships with store managers, venue owners, and other key decision-makers.

Event Booking & Scheduling

Negotiate and confirm available dates and locations for fundraising activities.

Maintain accurate records of bookings in the organisation’s event management system.

Communicate booking details promptly to the fundraising operations team.

Coordination & Follow-up

Liaise with the internal team to ensure fundraisers are allocated to booked venues.

Follow up with stores/venues to reconfirm arrangements and address any changes or special requirements.

Administration & Reporting

Prepare weekly booking reports for the Fundraising Manager.

Keep detailed notes of conversations, agreements, and contact information.

Skills & Attributes:

Excellent verbal and written communication skills.

Strong negotiation and persuasion skills.

Ability to build rapport quickly with diverse stakeholders.

Highly organised, with good attention to detail.

Confident using CRM or booking systems (training provided).

Self-motivated and target-driven.

Experience:

Previous experience in sales, telesales, event booking, or fundraising coordination preferred but not essential.

Experience dealing with retail store managers or similar stakeholders is an advantage.

Working Hours: [Monday to Friday, 9 am – 3 pm]/ Depending on the needs

Language: English (with bengali preferred but not essential)

Ad ID: 5416949384