Part Time Accounts Administrator

Description

TPT2272 Part Time Accounts Administrator

My client is a well established small Electrical contractor who is seeking an experience Accounts Administrator to work in their office in Hemel Hempstead, Herts 20 hours per week. The hours and days to suit you.

This is a diverse and varied role and will include:-

Accounts - Xero (accounting package)

* Bank reconciliation for Lloyd’s bank accounts, Lloyds credit card and American Express and chasing receipts/invoices not presented.

* Managing Receivables and payables process to ensure prompt payable.

* Processing of Overhead invoices as per JHP processes.

* Produce weekly/monthly management reports, receivables, Payables, monthly profit and loss

* Assist with financial strategic planning.

* Responsibilities for Supplier, contractor, overhead invoices production through Xero. Checking payment terms are correct.

* Expenses checked in accordance with policy and processed.

* VAT and CIS contractor information captured accurately and timely submission of returns

Accounts - simPRO (CRM System)

* Assist directors with Financial monitoring of job profitability and commission as required.

* Process supplier invoices using Purchase Orders

* Process sub-contractor invoices using Purchase Orders

* Produce customer invoices from completed jobs, progress jobs or deposit invoices

* Review Overhead calculation in simPRO when salary or employee changes or every 6 months in line with overhead changes

* Ensure tasks set up for any future works, MOT, DBS expiry date, etc.

Administration

* Manage accounts email inbox

* Manage holiday and sickness for the team

* Manage renewal of subscriptions to ensure best value

* Assist with vehicle maintenance schedule, booking services and MOT

* Ad hoc research when required i.e. researching new vehicle, options quotations and design

* Manage uniform supplies ensuring sufficient for team

* Order stationary as and when required

* Organise DBS for new members and expiry of old ones.

* Support team telephone answering when needed

* Scanning receipts, bank statements invoices to save to directors' files as and when required.

This is an office based role and seeking a person with exceptional communication skills and the ability to work in a small team. You must have good experience of Xero accounting software and working with an external database. This role is replacing a person who is retiring.

Please apply now with a covering letter outlining your skills, experience, salary and days and hours you wish to work

Ad ID: 5416998833