Invoice to Pay Specialist

Description

About the Role

We are looking for a highly organised and detail-oriented Invoice-to-Pay Specialist to take full ownership of our invoice-to-payment process. In this pivotal role, you will ensure supplier invoices are handled efficiently and compliantly, payments are executed accurately and on time, and supplier records are well-maintained. You'll also play a key part in driving continuous improvements in processing efficiency through smart use of ERP tools, automation, and data accuracy.

Key Responsibilities

Process supplier invoices (PO and non-PO) with accuracy and timeliness, ensuring correct coding, approval routing, and ERP posting.

Serve as the primary point of contact for suppliers, resolving queries and coordinating with internal teams to maintain strong supplier relationships.

Manage supplier-related workflows using Microsoft Lists, including onboarding, query tracking, GRNI, and proforma invoice requests.

Perform regular supplier statement reconciliations and GRNI (Goods Received Not Invoiced) reviews to ensure accurate accounts payable records.

Prepare and execute payment runs, including uploading files to banking platforms and posting transactions in line with internal controls.

Maintain and update supplier master data, ensuring accuracy and compliance.

Support month-end close activities, including reconciliations and invoice accruals.

Assist with internal and external audit processes by providing accurate documentation.

Review and propose improvements to finance procedures, leveraging automation and ERP tools.

Participate in system upgrades and testing to enhance standardisation and efficiency in finance operations. What We’re Looking For Knowledge, Skills & Experience

Proven end-to-end experience in Invoice-to-Pay processes.

Strong experience with payment processing and banking platforms.

Proficiency in Microsoft Excel, including advanced functions (e.g. pivot tables, VLOOKUP).

Strong self-management skills and ability to work independently.

Excellent communication skills for cross-functional collaboration. Core Competencies

Team player with a proactive, can-do attitude.

Strong problem-solving, analytical, and time-management abilities.

High attention to detail and a commitment to accuracy.

Organised, with the ability to manage multiple priorities under pressure.

Adaptable with a continuous improvement mindset and a passion for leveraging technology in finance operations. Why Join Us? This is a great opportunity to take full ownership of a critical finance function, work cross-functionally in a dynamic environment, and contribute to meaningful process improvements. If you're driven by accuracy, efficiency, and the opportunity to innovate within finance operations, we’d love to hear from you

Ad ID: 5416967288