Administrator

Description

An experienced Administrator is required at HMP Foston Hall on an interim basis. Are you a highly organised and proactive individual with a keen eye for detail? We're seeking a dedicated Administrator to provide essential support, ensuring the smooth and efficient running of office operations for a busy maintenance team. This role is perfect for someone who thrives in a busy environment and enjoys being the backbone of a team.

What You'll Be DoingAs an Administrator, you'll be involved in a wide range of tasks crucial to our daily operations.

Your responsibilities will typically include:Office Management: Managing general office duties such as handling incoming calls, managing correspondence (emails and post), and maintaining office supplies and equipment.Data & Record Keeping: Accurately inputting, updating, and maintaining various databases, records, and filing systems (both digital and physical).Document Preparation: Creating, formatting, and editing a variety of documents, reports, presentations, and spreadsheets using Microsoft Office Suite.Scheduling & Coordination: Managing diaries, scheduling appointments, coordinating meetings, and arranging travel logistics as required.Communication: Acting as a primary point of contact, professionally liaising with clients, suppliers, and internal staff.Support & Assistance: Providing direct administrative support to specific departments or team members, assisting with projects, and undertaking other ad-hoc duties as needed.Financial Administration (Optional, depending on role): Processing invoices, managing petty cash, or assisting with basic financial record-keeping.Key Skills NeededTo excel in this role, you'll need a strong combination of organisational prowess, communication abilities, and technical skills:Exceptional Organisation: Ability to manage multiple tasks, prioritise effectively, and maintain systematic records.Time Management: Efficiently manage your workload, meet deadlines, and adapt to changing priorities.Attention to Detail: Meticulous accuracy in all administrative tasks, data entry, and document preparation.Clear Communication: Excellent verbal and written communication skills for interacting with diverse individuals professionally.Microsoft Office Suite: Strong command of Word, Excel, Outlook, and PowerPoint for various administrative tasks.Data Entry & Database Management: Experience with entering data accurately and maintaining information systems.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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Ad ID: 5417417109