Estates Coordinator

Description

Estates Coordinator (Temporary – 6 Months)

Location: Battersea Rise, London, SW11

Reporting to: Estates Director

Working Hours: Monday to Friday, 8am–5pm (occasional evenings/Saturdays with paid overtime)

Contract: 6 month contract – potential to become permanent

Start Date: ASAP

Overview:

An experienced and proactive Estates Coordinator is required to support the day-to-day operations of a busy estates and facilities department. This varied role will suit someone with strong administrative skills, a good understanding of compliance and facilities processes, and the ability to coordinate contractors and internal systems effectively.

Working all year round, the role is based on-site in Battersea and offers the chance to be part of a collaborative, high-performing team in a well-established organisation.

Key Responsibilities:

Oversee service contracts and maintain compliance records and databases

Manage and streamline key/asset management systems

Support the Estates Helpdesk, issuing and tracking maintenance tickets

Assist with procurement, contractor management, and policy compliance

Contribute to the preparation of reports, risk assessments, and training records

Monitor and log utilities, vehicle fleet data, and stock levels

Help ensure readiness for inspections and audits across health & safety and estates compliance

Participate in the implementation of a computer-aided facilities management (CAFM) system

Skills & Experience Required:

2+ years' experience in administration or office support (essential)

Strong IT proficiency, including Microsoft Office, OneDrive/SharePoint (essential)

Excellent communication and organisational skills

Strong multitasking ability in a busy operational environment

Previous experience in estates/facilities or the education sector (desirable)

Familiarity with compliance requirements, H&S, or project management (desirable)

What’s on Offer:

Competitive hourly/daily rate (DOE) + overtime

Opportunity to work within a collaborative and well-structured estates team

All-year-round, on-site role with a chance of permanency

Involvement in compliance, health & safety, and facilities projects

Ad ID: 5417276046