receptionist / administrator in health clinic (beauty, back care & nutrition)

Website
Location
SW19 8NJ, London (Greater)
Salary
up to £18,000 - £20,000 + Benefits
Posted
14 Feb 2018
Closes
15 Apr 2018
Ref
front desk role
Contract Type
Contract
Hours
Full Time
Job Level
Entry level
Language
English

 

We are looking for a reliable Full Time Office Administrator in a multi functional health clinic. Beauty, Natural Medicine and Sports Injury Clinic.

 

They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. 

 

 

 

The tasks of the office administrator will include

 

  • Patient bookings (electronic & manual), training provided

     

    Front desk presence, welcoming clients saying hello with a happy outlook

     

    Data entry (patient details and adding/logging funds to patient accounts)

     

    Filing

     

    Email

     

    Phone answering

     

    Supporting reception office assistants.

     

    Credit contracts (training supplied)

     

    Monitoring and inputting expenses (xero app, training provided)

     

 

The ideal candidate will be competent in prioritizing and working with little supervision.

 

 

They will be self-motivated and trustworthy all training will be provided.

 

 

 

The office administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth.

 

 

  • Coordinate office activities and operations to secure efficiency and compliance to company policies

     

    Supervise administrative staff and divide responsibilities to ensure performance

     

    Play a positive role in the clinical ethos and image.

     

    Operate marketing protocols on a monthly basis (monthly training provided)

     

    Manage agendas/appointments and data entry (patient details) etc. for the upper management

     

    Manage phone calls and correspondence (e-mail, letters, packages etc.)

     

    Support budgeting and bookkeeping procedures - input payment received and doing end of day tallies.

     

    Create and update records and databases with personnel, financial and other data

     

    Track stocks of office supplies and place orders when necessary

     

    Submit timely reports and prepare presentations/proposals as assigned

     

    Assist colleagues whenever necessary

     

Requirements

 

  • Confidence in managing detailed information (numbers, names) while also being productive

     

    Outstanding communication and interpersonal abilities

     

    Excellent organizational and leadership skills

     

    Familiarity with office management procedures and basic accounting principles

     

    Excellent knowledge of MS Office

     

    High school diploma; GCSE’s or equivalent

     

    The role would require extra hours over the summer with these hours likely to reduce after the summer holidays due to cover need when staff are away.

     

    Can choose a four day 40 hour week if Preffered.

     

Websites for different brands are:

 

http://www.chiropractorwimbledon.com/

 

http://www.wimbledonclinicaesthetics.co.uk/

 

http://wimbledonclinic.co.uk/

 

 

 

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