We are looking for a reliable Full Time Office Administrator in a multi functional health clinic. Beauty, Natural Medicine and Sports Injury Clinic.
They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently.
The tasks of the office administrator will include
- Patient bookings (electronic & manual), training provided
Front desk presence, welcoming clients saying hello with a happy outlook
Data entry (patient details and adding/logging funds to patient accounts)
Supporting reception office assistants.
Credit contracts (training supplied)
Monitoring and inputting expenses (xero app, training provided)
The ideal candidate will be competent in prioritizing and working with little supervision.
They will be self-motivated and trustworthy all training will be provided.
The office administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth.
- Coordinate office activities and operations to secure efficiency and compliance to company policies
Supervise administrative staff and divide responsibilities to ensure performance
Play a positive role in the clinical ethos and image.
Operate marketing protocols on a monthly basis (monthly training provided)
Manage agendas/appointments and data entry (patient details) etc. for the upper management
Manage phone calls and correspondence (e-mail, letters, packages etc.)
Support budgeting and bookkeeping procedures - input payment received and doing end of day tallies.
Create and update records and databases with personnel, financial and other data
Track stocks of office supplies and place orders when necessary
Submit timely reports and prepare presentations/proposals as assigned
Assist colleagues whenever necessary
- Confidence in managing detailed information (numbers, names) while also being productive
Outstanding communication and interpersonal abilities
Excellent organizational and leadership skills
Familiarity with office management procedures and basic accounting principles
Excellent knowledge of MS Office
High school diploma; GCSE’s or equivalent
The role would require extra hours over the summer with these hours likely to reduce after the summer holidays due to cover need when staff are away.
Can choose a four day 40 hour week if Preffered.
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