Receptionist/Administrator

Location
London (Central), London (Greater)
Salary
Up to £22,000 per annum plus benefits
Posted
06 Feb 2018
Closes
07 Apr 2018
Ref
ns0021
Contract Type
Permanent
Hours
Full Time
Job Level
Experienced
Language
English

Contact Details

This is a fantastic opportunity to join a successful Risk Management Consultancy in Central London as a Receptionist/Administrator.

As part of the Business Support team the Receptionist/Administrator will be responsible for the following duties:

Reception

  • Answer incoming calls (first in line) and forward messages
  • Meet and greet clients
  • Organise refreshments for meetings
  • Set-up meeting rooms for client meetings and ensure meeting rooms, reception and communal areas are tidy
  • Order food and refreshments for meetings
  • Order couriers, taxis and accept deliveries
  • Responsible for all outgoing post
  • Distribute daily deliveries of post and packages
  • Set-up and co-ordinate conference calls and webinars for staff and clients
  • Order and replace printer toners, manage recycling of toners and call-outs for printer engineers
  • Responsible for emptying paper shredding bins and collection of shredding material
  • Responsible for keeping the kitchen stocked and tidy (including emptying dishwashers)
  • Contact with office cleaning contractors
  • Order & maintain stationery & grocery supplies; maintaining records of orders & deliveries
  • Issuing new/replacement security cards
  • Maintaining and distributing list of internal telephone extensions/numbers

Administrative

  • Ad hoc support to the Business Support team to prepare, format, proof read, edit, print letters, reports, presentations, file notes, spreadsheets & invoices to house standard, as well as travel bookings & making purchases
  • Ordering & restocking business cards
  • Oversight of the info@ inbox
  • Print and bind documents and marketing material for client meetings
  • Collate & circulate client correspondence for overview by executive management
  • Hard copy client filing
  • Soft copy filing of call reports/client meeting notes to central repository
  • Manage periodic purging and disposal of historic filing

Skills and experience:

Full training will be given but candidates are expected to have the following attributes:

  • At least 2 years experience working in a similar role 
  • A good working knowledge of Microsoft Office, particularly Word & Excel
  • Attention to detail is crucial
  • Ability to organise and prioritise your own workload
  • Excellent communication skills, both written and oral
  • A willingness to learn and support the team as required

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