HR & Accounts Assistant/ Office Administrator

Location
London (West), London (Greater)
Salary
Attractive Salary based on experience
Posted
06 Feb 2018
Closes
06 Apr 2018
Ref
1MM
Contract Type
Permanent
Hours
Full Time
Job Level
Experienced
Language
English, Polish

Role: HR & Accounts Assistant/ Office Administrator

Reporting to: Head of Finance

Location: London, Ealing Broadway

Salary: Attractive

We have an opportunity for an ambitious and enthusiastic individual to become an HR & Accountant Assistant/ Office Administrator at One Money Mail Limited. The right candidate will need to have great multitasking, organisational and communication skills. The successful applicant would be a reliable, efficient and proactive and able to work on their own initiative and eager to learn.

The role is a full time position and will be a combined role to perform basic HR duties with Accounts & Office Admin Assistance.

You will ideally have experience of HR process, Accounts assistance & Office Admin.

Main Duties:

HR Admin:

  • HR Policies and guidelines administrative duties
  • Organise staff recruitment in London and Poland team
  • Maintain records for employees
  • Liaise with external HR advisor
  • Accurate recording of holiday and absenteeism
  • Prepare contracts and change of terms and job descriptions
  • Assist the administration of the annual appraisal scheme
  • Provide monthly payroll support with information on timesheet, absences, deductions etc

Accounts Assistance:

  • Managing petty cash, reconciliation of small transactions bank accounts
  • Raising requisitions and purchase order on procurement platform
  • Posting expenses and receipts to Finance System-SAP (training will be provided)
  • Filing invoices – ad hoc task linked to an audit
  • Preparing historical folders for storage – ad hoc
  • Scanning, saving and labelling Bank Statements & Invoices
  • Bank postings and reconciliation of the bank account
  • Payroll journal postings and support

Office Admin:

  • acting as first point of contact- dealing with correspondence and phone
  • managing diary and organising meetings and appointments
  • booking and arranging travel, transport and accommodation
  • responding to email queries and passing them on to relevant contacts
  • implementing and maintaining procedures/administrative systems
  • collating and filing expenses and petty cash for finance department
  • ordering office supplies
  • perform other clerical duties such as filing, photocopying and collating
  • Any other duties as and when directed by a Line Manger

Profile:

  • Knowledge of Polish language will be an advantage
  • strong organizational skills
  • ability to organise, multitask, prioritise and work under pressure
  • ability to work with minimal supervision, quickly and accurately, with an eye for detail and to deadlines
  • Excellent communication skills
  • ability to be proactive and take the initiative

We Offer:

  • Attractive salary based on experience
  • excellent career prospects with leading brand in the market
  • environment of the latest technologies
  • Life Insurance and Employee Pensions Scheme

If you are looking for an opportunity to work for a dynamic and highly regarded organisation and develop a great career path and feel you match the above criteria then please apply today by submitting your CV and cover letter to: HR@1mm.eu

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