HR & Accounts Assistant/ Office Administrator

London (West), London (Greater)
Attractive Salary based on experience
06 Feb 2018
06 Apr 2018
Contract Type
Full Time
Job Level
English, Polish

Role: HR & Accounts Assistant/ Office Administrator

Reporting to: Head of Finance

Location: London, Ealing Broadway

Salary: Attractive

We have an opportunity for an ambitious and enthusiastic individual to become an HR & Accountant Assistant/ Office Administrator at One Money Mail Limited. The right candidate will need to have great multitasking, organisational and communication skills. The successful applicant would be a reliable, efficient and proactive and able to work on their own initiative and eager to learn.

The role is a full time position and will be a combined role to perform basic HR duties with Accounts & Office Admin Assistance.

You will ideally have experience of HR process, Accounts assistance & Office Admin.

Main Duties:

HR Admin:

  • HR Policies and guidelines administrative duties
  • Organise staff recruitment in London and Poland team
  • Maintain records for employees
  • Liaise with external HR advisor
  • Accurate recording of holiday and absenteeism
  • Prepare contracts and change of terms and job descriptions
  • Assist the administration of the annual appraisal scheme
  • Provide monthly payroll support with information on timesheet, absences, deductions etc

Accounts Assistance:

  • Managing petty cash, reconciliation of small transactions bank accounts
  • Raising requisitions and purchase order on procurement platform
  • Posting expenses and receipts to Finance System-SAP (training will be provided)
  • Filing invoices – ad hoc task linked to an audit
  • Preparing historical folders for storage – ad hoc
  • Scanning, saving and labelling Bank Statements & Invoices
  • Bank postings and reconciliation of the bank account
  • Payroll journal postings and support

Office Admin:

  • acting as first point of contact- dealing with correspondence and phone
  • managing diary and organising meetings and appointments
  • booking and arranging travel, transport and accommodation
  • responding to email queries and passing them on to relevant contacts
  • implementing and maintaining procedures/administrative systems
  • collating and filing expenses and petty cash for finance department
  • ordering office supplies
  • perform other clerical duties such as filing, photocopying and collating
  • Any other duties as and when directed by a Line Manger


  • Knowledge of Polish language will be an advantage
  • strong organizational skills
  • ability to organise, multitask, prioritise and work under pressure
  • ability to work with minimal supervision, quickly and accurately, with an eye for detail and to deadlines
  • Excellent communication skills
  • ability to be proactive and take the initiative

We Offer:

  • Attractive salary based on experience
  • excellent career prospects with leading brand in the market
  • environment of the latest technologies
  • Life Insurance and Employee Pensions Scheme

If you are looking for an opportunity to work for a dynamic and highly regarded organisation and develop a great career path and feel you match the above criteria then please apply today by submitting your CV and cover letter to:

Similar jobs