Team Administrator

Location
Bristol (City Centre), City of Bristol
Salary
Dependent on Experience
Posted
05 Feb 2018
Closes
06 Apr 2018
Ref
Colbris18
Sector
Admin & PA
Contract Type
Permanent
Hours
Full Time
Job Level
Graduate
Language
English

To provide a comprehensive secretarial support role to the team(s) and to contribute to the success of the department(s). Working for 2 Directors for the Bristol office and possibly some tasks for the national team.

 

  • To ensure all digital dictation, hand written drafts etc. are completed within the timescales required.
  • To produce documents in the style and layout requested by the originator.
  • To prepare documents for binding and collating.
  • To collect data and prepare monthly reports for as required.
  • To prepare expenses claims for the team as required.
  • To deal with telephone queries from internal/external clients.
  • To maintain filing system.
  • To prepare and raise invoices as requested.
  • To cover reception for equivalent of 1 full day per week.
  • To carry out other reasonable management requests, i.e. answering phones, filing, photocopying and general office duties.
  • To co-ordinate travel arrangements for team members including rail, air travel and hotel bookings.
  • To arrange meetings and update electronic diaries.
  • To work in a flexible way and as part of a team.
  • To be aware of and comply with company and statutory requirements regarding health and safety, fire, and hygiene.
  • To Cover Reception the equivalent of 1 day per week.

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