Personal Assistant

Recruiter
Eli
Location
EC2A 4JH, London (Greater)
Salary
Competitive Salary Subject to Experience
Posted
29 Jan 2018
Closes
30 Mar 2018
Ref
(PA)
Hours
Full Time
Language
English

Contact Details

Fredomship Group/www.freedomshipgroup.com

Full Time:

40 Hours per week

5 Days per week (M to F)

21 Days holiday pay including bank holiday

Permanent contract Competitive Salary Subject to Experience

Job Title:

PERSONAL ASSISTANT (PA)

You will have experience as a Personal Assistant to CEO of Freedomship Group with excellent secretarial and organisational skills. You will be a strong team player with exceptional interpersonal and communication skills and have the ability to demonstrate initiative. Diplomatic and discreet in approach, you will be able to manage a complex and demanding workload, be able to work to deadlines and have the ability to assimilate large quantities of written and verbal communication quickly.

Job Duties: MAIN DUTIES AND RESPONSIBILITIES:

·Provide a high quality secretarial and organisational support service.

·Effective management of the electronic diary, assessing priority of appointments and reallocation as necessary.

·Providing support for an extensive range of meetings. This will include preparing agendas, pre-meeting briefings and meeting papers, noting action points and following them up.

·Word processing correspondence, memos and reports from written copy or audio tape and preparing presentations.

·Receiving and dealing with telephone calls professionally, re-directing or taking messages and using initiative to deal with queries.

·Sorting, distributing and responding or drafting responses to incoming mail in a timely and efficient manner.

·Organising and maintaining effective filing systems.

·Making travel arrangements, booking accommodation and processing claims for expenses.

·Providing high quality and professional office hospitality to visitors.

·Providing cover for other senior PAs as required.

·Any other duties as may reasonably be required, consistent with the grade of the post.

PERSON SPECIFICATION:

Essential

·Experience as a Personal Assistant to CEO

·Experience of electronic diary management.

·Excellent team working skills with the ability to work collaboratively and co-operatively with colleagues.

·Ability to organise and plan own work.

·Exceptional interpersonal and communication skills, including the ability to ensure

effective communication with a wide range of contacts both internal and external to the Freedomship Group.

·Ability to assimilate large quantities of written and verbal communication quickly and

produce accurate, timely minutes.

·Excellent attention to detail, including proof reading skills, with the ability to maintain a high level of accuracy.

·Demonstration of the ability to work under sustained pressure and to tight deadlines.

·A flexible, pro-active approach to work including the ability to prioritise and re-prioritise to achieve successful outcomes.

·Ability to work on own initiative.

·Ability to deal with sensitive information with discretion and to maintain confidentiality at all times.

·Excellent IT skills including working knowledge of word processing, spreadsheet and presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint.

Desirable

·Experience of working in a Higher Education Environment.

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